Finance & Procurement Intern
Job Summary
The intern will provide financial and administrative support, including invoice processing, reconciliation, and managing grant documentation. You will assist with STF Credit processes and the financial administration of various AICB events. This role requires organizational skills and the ability to work effectively within the Finance & Procurement team.
Responsibilities
- Process invoices, receipts, and reconciliations.
- Handle HRDC grant applications and claim processes.
- Manage STF credit utilisation forms and reconciliations.
- Support financial administration for AICB events.
- Provide general administrative support to the finance team.
Required Skills
- Currently pursuing an Accountancy degree.
- Proficiency in Microsoft Office.
- Strong English communication skills.
- Excellent organizational and prioritization abilities.
- Self-motivated and capable of working with minimal supervision.
Job Details
Scope of Services:
1. Processing Invoices and Reconciliation:
- Reconcile invoices and official receipts for payments received via iPay88, bank transfers, and other payment modes.
- Issue manual invoices, official receipts, credit notes, and debit notes as required.
- Maintain accurate records for audit and financial reporting purposes.
2. HRDC Grant Processes:
- Assist in preparing documentation for grant applications and claims process.
- Reconcile 30% upfront payment received from HRDC and balance claimable.
- Track and reconcile actual claim amounts received from HRDC against outstanding balances based on the aging report.
- Support continuous follow-up with HRDC to ensure timely disbursements.
3. STF Credit Processes:
- Process STF Credit utilisation forms submitted by programme participants.
- Reconcile STF payments received with outstanding balances as per the aging report.
- Maintain supporting documentation for audit and compliance purposes.
4. MBC, BAC and IFCTF 2025 (AICB events scheduled for Jul and Oct 2026):
- Assist in coordinating and managing the financial administration of AICB events.
- Support documentation, payment tracking, and communication related to stakeholder engagement, vendors, and sponsors.
- Provide day-to-day administrative assistance to ensure proper records and reconciliation for event-related transactions.
5. Other Administrative Support:
- Undertake ad-hoc tasks and projects assigned by the supervisor as needed.
- Provide general administrative assistance to the Finance & Procurement team, especially during peak periods.
Requirements:
- Undergraduate students from reputable universities in Accountancy.
- Preferably 4 Months and above internship period.
- Good command of spoken and written English.
- Required Skill(s): Microsoft Office.
Candidate's Personality Profile:
- Organisation and prioritisation skills.
- Ability to complete work with minimal supervision.
- Enthusiastic for career progression.
- Good interpersonal and communication skills.