Company Secretarial Intern
Job Summary
The Company Secretarial Intern will assist the team in preparing statutory documents, maintaining client records, and ensuring compliance with the Companies Act 2016. This role involves drafting resolutions, minutes, and supporting company incorporation processes while liaising with relevant authorities. The position provides hands-on experience in corporate secretarial administration for students or graduates in business or law.
Responsibilities
- Prepare and lodge statutory documents
- Draft resolutions and meeting minutes
- Maintain statutory registers and client records
- Assist with company incorporation and filings
- Liaise with SSM and government authorities
Required Skills
- Diploma/Degree in Business, Law, or Corporate Admin
- Knowledge of Companies Act 2016
- Mandarin proficiency (preferred)
- Detail-oriented and responsible
- Strong communication skills
Job Details
Responsibilities:
- Assist in preparing and lodging statutory documents in compliance with the Companies Act 2016.
- Assist in drafting directors’ and shareholders’ resolutions, minutes of meetings, and other company secretarial documents.
- Assist in maintaining and updating statutory registers, records, and client files.
- Support the team in handling company incorporation, changes in company particulars, and other secretarial filings.
- Assist with liaising with SSM and relevant government authorities on company secretarial matters, under supervision.
- Support the team in monitoring statutory deadlines and ensuring timely compliance.
- Assist in communicating with clients on company secretarial matters in a professional manner.
- Perform general administrative and clerical duties related to company secretarial work.
- Assist with any ad hoc tasks or assignments as required by the management.
Requirements:
- Candidate must possess or be currently pursuing at least a Diploma or Degree in Business Administration, Corporate Administration, Law, or equivalent.
- Basic knowledge of the Companies Act 2016 and company secretarial procedures in Malaysia will be an added advantage.
- Proficient in written and spoken Mandarin is preferred to liaise with Mandarin-speaking clients.
- Willing to learn, responsible, detail-oriented, and able to follow instructions carefully.
- Able to manage assigned tasks, meet deadlines, and work in a team environment.
- Good communication and interpersonal skills.
- Candidates who are pursuing ICSA or have an interest in corporate secretarial work will have an added advantage.