Mandarin Speaking Receptionist Admin
Job Summary
As a Receptionist cum Admin, you will be the first point of contact for our organisation. You will welcome guests, manage front-desk activities, and provide administrative support across the organization. This role requires excellent multitasking skills to ensure a positive guest experience and efficient office operations.
Responsibilities
- Greet and direct visitors
- Manage incoming calls and correspondence
- Maintain office supply inventory
- Perform general administrative and filing tasks
- Schedule meetings and maintain calendars
Required Skills
- Proficient in English, Mandarin, and Malay
- 1-2 years reception experience
- Multitasking ability
- Problem-solving skills
- Strong verbal communication
Job Details
Job Responsibilities:
- Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately.
- Answer and route incoming phone calls to the appropriate personnel efficiently.
- Ensure the reception area is clean and tidy and presents a professional image of the company.
- Update calendars and schedule meetings and prepare meeting rooms.
- Manage ordering and keeping track of all office/boutiques and general supplies (stationery, bottled water, operational items, etc.).
- Sort and distribute all incoming mail and courier services to the correct recipients.
- Address any inquiries at the reception area, offering prompt and helpful assistance to resolve questions or concerns.
- Perform administrative duties, including filing, data entry, and record-keeping.
- Work closely with Community Manager and provide support in all ad-hoc and administrative duties when assigned.
Requirements:
- Able to speak and understand English, Mandarin and Malay.
- Able to write English, Mandarin and Malay.
- 1-2 years of experience in Receptionist.
- Good appearance with simple make-up everyday.
- Analytical and problem-solving skills.
- Effective verbal and listening skills.
- Good communication skills.
- Strong ability to multi-task.