Purchasing Clerk Intern
Job Summary
We are looking for a detail-oriented Purchasing Clerk intern fluent in Mandarin to handle daily kitchen and outlet orders. Your main role is to ensure all goods arrive strictly on time and prevent any stock shortages. Key responsibilities include processing purchase orders, tracking deliveries, and coordinating with suppliers and the finance department.
Responsibilities
- Process and issue purchase orders (PO) to suppliers based on requests
- Track delivery times with suppliers to ensure timely arrival of goods
- Check delivered goods to ensure they meet quality standards
- Prepare and match supplier invoices and Delivery Orders (DO) against POs
Required Skills
- Fluency in Mandarin, English, and Bahasa Malaysia
- Basic computer skills and Microsoft Excel knowledge
- Ability to work independently and good teamwork
- Strong sense of responsibility and urgency
Job Details
Job Scope: Daily Ordering: Assisting Executive Process and issue purchase orders (PO) to suppliers through the system based on requests from the kitchen and outlets. Delivery Tracking: Assisting tracking with suppliers on delivery times to ensure goods arrive on time. Plan and arrange orders early with the kitchen ahead of public holidays and festive seasons. Quality Check: Assisting checking delivered goods meet quality standards. Immediately contact suppliers to resolve any issues regarding rejected, damaged, or short-delivered items. Invoice Matching: Assisting prepare the suppliers' Invoices and Delivery Orders (DO) against our POs to ensure consistency before passing them to the Finance department. Team Communication: Act as a smooth communication bridge between the kitchen (Central Kitchen), outlet managers, and suppliers. Requirements: Language: Fluently Mandarin, English, and Bahasa Malaysia as this roles will required to liaise with our diverse client base and partners. Attributes: Able to work independently, possesses good teamwork, and has a strong sense of responsibility and urgency. Skills: Basic computer skills and knowledge of Microsoft Excel.