Administrative Executive

Responsibilities Clinic Operations & Inventory - Maintain stock levels for consumables and cosmetics, perform regular counts, and record stock movements. - Raise purchase requests and follow up with suppliers to avoid shortages. - Track expiry dates and ensure proper storage of inventory items. Implement simple controls to reduce waste and missing items. - Use basic stock systems or spreadsheets to generate inventory reports for management. Provide weekly stock summaries and reorder suggestions. Admin & Reporting - Prepare daily and weekly clinic reports including appointment numbers, revenue summaries, and stock usage. Share concise updates with the clinic manager. - Support simple HR tasks like staff rota coordination and attendance logging. Assist with basic procurement and vendor communication. - Keep the reception area and patient records organised, and maintain confidentiality at all times. Help improve small processes that make daily work easier. Requirements Qualifications & Experience - Minimum of 2 years working experience in an administrative or clinic support role, preferably in healthcare or retail. Experience should include front-desk and basic stock handling responsibilities. - Diploma or equivalent in business administration, medical administration, or related fields is preferred but not mandatory. Practical experience with clinic routines is valued. - Willingness to work flexible clinic hours when required and attend briefings with the clinical team. A warm, professional presentation is important. Hard Skills & Knowledge - Solid skills in MS Excel and Google Sheets for reporting and stock tracking. Ability to build and maintain simple inventory spreadsheets is required. - Familiarity with appointment booking systems, POS, or clinic software is an advantage. Comfortable learning new clinic systems quickly. - Basic cash handling and reconciliation experience. Able to prepare clear daily sales and stock summaries for management review. Soft Skills & Qualities - Strong communication and friendly patient-facing manner. Able to manage multiple enquiries calmly during busy periods. - Good attention to detail and dependable follow-through on orders and admin tasks. You keep promises and meet deadlines consistently. - Organised, proactive, and comfortable suggesting small improvements. Works well within a small team and supports clinicians and colleagues.