Tender Admin Assistant

What you will be doing? Tender - Check tender and quotation advertisements and provide updates in the company group chat. - Review and update all company information and documents required for tender appendices, including: Company Registration Certificates and SSM Forms. Annual Financial Statements. Monthly Bank Statements. List of Past and Current Contracts. Letters of Acceptance (LOA). Letters of Appreciation / Performance Evaluation Letters. List of Equipment and Vehicles. List of Employees. Staff Training / Seminar Certificates. CSG / TNG Certificates. Company Profile. - Complete tender documents and prepare the required appendices in both softcopy and hardcopy formats. - Prepare tender reports. - Handle vendor registration. - Update company profiles on MOF (ePerolehan) and KDN (eSIMS) Platform - Handle renewals for MOF, KDN, PIKM - Attend tender briefings and site visits - Deliver and collect documents related to contracts - Liaise with vendors and relevant parties regarding tender matters - Liaise with banks to obtain Certified True Copies (CTC) of bank statements - Scan and maintain tender-related documents - Prepare quotations - Submit hardcopy tender documents Other Company-Related Duties - Liaise with the Company Secretary - Assist other staff with related matters when required - Assist in managing general company affairs and admin matters - Be prepared to carry out instructions and assignments given by the Director - Assist the Company's Operation Department - Assist with the handover and takeover process for new contracts, where required. - Prepare documents related to contracts. Tender - Semak Iklan Tender/Sebutharga dan (update ke group) - Semak & Kemaskini segala maklumat syarikat untuk penyediaan Lampiran Tender : Sijil Pendaftaran Syarikat & Borang-Borang SSM. Financial Statement (Tahunan). Bank Statement (Bulanan). Senarai Kontrak Lepas & Semasa. Surat Setuju Terima. Surat Penghargaan/Prestasi. Senarai Peralatan & Kenderaan. Senarai Kakitangan. Sijil Kursus/Seminar (Kakitangan). Sijil CSG/TNG. Company Profile. - Mengisi dokumen tender & sediakan Lampiran (Softcopy & Hardcopy). - Sediakan Laporan Tender. - Pendaftaran Vendor. - Kemaskini Profile MOF (ePerolehan) & KDN (eSims). - Pembaharuan - MOF, KDN, PIKM & Vendor. - Menghadiri Taklimat & Lawatan Tapak. - Menghantar & Mengambil dokumen-dokumen berkaitan kontrak. - Berhubung dengan pihak vendor & yang berkenaan dengan tender. - Berurusan dengan Bank (CTC Penyata). - Scan dokumen berkaitan tender. - Penyediaan Quotation. - Menghantar dokumen tender hardcopy. Lain-Lain Berkaitan Syarikat - Berhubung dengan Company Sectretary. - Membantu Staff lain sekiranya berkaitan. - Membantu menguruskan hal-hal syarikat. - Sentiasa bersedia terima arahan pengarah. - Membantu Bahagian Operasi Syarikat - Proses ambil alih kontrak baru (jika diperlukan). - Penyediaan dokumen berkaitan kontrak. Requirements - Minimum Diploma or Bachelor's Degree in Business Administration, Office Management, or a related field. - Preferably 1–2 years of experience in tender management, administrative support, or documentation; fresh graduates are encouraged to apply. - Familiar with tender and quotation procedures, document preparation, and submission requirements. - Proficient in Microsoft Office applications, particularly Word, Excel, and PDF editing tools. - Good organisational skills with strong attention to detail and accuracy in handling documents. - Able to manage multiple tasks, meet deadlines, and work efficiently under pressure. - Good written and verbal communication skills in Bahasa Malaysia and English. - Responsible, proactive, meticulous, and able to work independently as well as in a team. - Willing to coordinate with internal departments, clients, suppliers, and relevant authorities when required. - Able to maintain proper filing systems and ensure all tender documents and company records are up to date. - Minimum Diploma atau Ijazah Sarjana Muda dalam Pentadbiran Perniagaan, Pengurusan Pejabat atau bidang berkaitan. - Mempunyai 1–2 tahun pengalaman dalam pengurusan tender, kerja pentadbiran atau penyediaan dokumen adalah satu kelebihan. Graduan baharu juga digalakkan untuk memohon. - Mempunyai pengetahuan asas tentang proses tender, sebut harga, penyediaan dokumen dan syarat penghantaran tender. - Mahir menggunakan Microsoft Office seperti Word dan Excel serta aplikasi untuk mengedit PDF. - Mempunyai kemahiran mengurus kerja dengan baik dan teliti dalam memastikan dokumen lengkap serta tepat. - Boleh mengurus beberapa tugasan dalam satu masa dan menyiapkan kerja mengikut tarikh akhir yang ditetapkan. - Mempunyai kemahiran komunikasi yang baik dalam Bahasa Melayu dan Bahasa Inggeris, secara lisan dan bertulis. - Seorang yang bertanggungjawab, proaktif, teliti dan boleh bekerja secara sendiri atau dalam kumpulan. - Boleh berurusan dan berkoordinasi dengan jabatan dalaman, pelanggan, pembekal serta pihak berkuasa berkaitan apabila diperlukan. - Boleh mengurus sistem pemfailan dengan teratur serta memastikan dokumen tender dan rekod syarikat sentiasa dikemas kini.