Procurement Executive

What your challenge looks like: - Sourcing direct and indirect materials and supplies requested by the internal department, interior design team and the on-site renovation team. - To ensure the supply for renovation process is always smooth without the interruption of logistic and inventory. - Always compare the value and pricing from different source consist of sub-contractor and supplier to lower down the costing than the market price. - Planning, entry and documentation of all goods for project operation. - Decision making in procurement, logistic and inventory management. - Dealing and networking with vendors and supplier to get credit term for the company. - Excellent time management and multi-tasking skills to work efficiently for different project purchasing order and evaluation of quotation. Key Responsibilities - Sourcing & Supplier Management: Identify, evaluate, and onboard high-quality vendors. Conduct regular performance reviews to ensure suppliers meet delivery timelines, quality standards and compliance policies. - Negotiation & Contract Management: Negotiate pricing, payment terms, and service-level agreements (SLAs) to maximize cost savings without compromising on quality. - Purchase Order Processing: Review purchase requisitions, issue detailed Purchase Orders (POs), and track deliveries to resolve any delays or discrepancies. - Cost & Market Analysis: Analyze market trends, track material price fluctuations, and identify strategic opportunities to reduce overall procurement spend. - Cross-Functional Collaboration: Partner closely with Inventory, Warehouse, and Finance teams to align procurement schedules with stock demands and handle invoice reconciliation. - Vendor Liaison & Performance Tracking: Serve as the primary point of contact for vendor communications. Proactively resolve order discrepancies, shipping delays, and pricing disputes directly with the supplier. - On-Site Warehouse Inspections: Travel to local or regional vendor warehouses and production sites to conduct supplier audits, evaluate their storage conditions, and assess their operational capacity. - Hands-on Quality Control (QC): Perform physical quality checks and inspections on inbound purchased items against approved technical data sheets. Verify dimensions, packaging integrity, and material compliance. - Defect Management & RMA Reporting: Document defect rates and issue formal Return Merchandise Authorization (RMA) or corrective action requests to vendors when goods fail quality checks. Negotiate replacements, credits, or refunds. Requirements Skills & Qualifications - Experience: 2 to 4 years of proven experience as a Procurement Executive, Purchasing Officer, with at least 2 years focused specifically on procurement from China via Alibaba. Fresh graduates with proficiency in Mandarin are encouraged to apply and will be shortlisted if their field of study is relevant. - Education: Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, or a related field. - Soft Skills: Sharp negotiation tactics, analytical thinking, strong relationship-building capabilities, and high integrity. - Language Skills: Mandarin fluency is mandatory (must be highly proficient in reading, writing, and speaking to handle business terms and technical contracts in Chinese). - Traits: Sharp analytical eye for catching physical defects, high assertiveness when confronting vendors about substandard quality, and strong problem-solving skills under pressure. Key Performance Indicators (KPIs) to track for this role: Cost savings achieved percentage, Supplier On-Time Delivery (OTD) rate, and Purchase Order cycle time.