Mandarin HR Admin

Recruitment & Talent Acquisition - Manage the full recruitment cycle, including job posting, candidate sourcing, screening, interview coordination, and offer management. - Work closely with hiring managers to understand manpower requirements and hiring priorities. - Conduct initial interviews and assess candidates’ suitability for the roles. - Maintain an updated candidate database and recruitment records. - Coordinate onboarding arrangements and ensure new hires complete the necessary documentation. Payroll Administration - Assist in monthly payroll processing, including attendance, leave, overtime, allowances, deductions, and salary adjustments. - Ensure accurate and timely payroll documentation and maintain employees’ payroll records. - Assist in statutory contributions and deductions, including EPF, SOCSO, EIS, and PCB/MTD. - Prepare and submit payroll-related reports and support monthly payroll reconciliation. - Ensure payroll practices comply with applicable Malaysian employment and statutory requirements. - Handle payroll enquiries professionally and maintain strict confidentiality of employee information. HR Operations & Employee Administration - Maintain employee records, employment contracts, personal files, and HR documentation. - Assist with employee onboarding, confirmation, contract renewal, resignation, and offboarding processes. - Monitor employee attendance, leave applications, and working hours. - Assist in preparing HR letters, including offer letters, confirmation letters, warning letters, and other employment-related documents. - Support the implementation and maintenance of HR policies, procedures, and the employee handbook. General Administration - Provide day-to-day administrative support to ensure smooth office operations. - Maintain proper filing systems and documentation. - Assist in coordinating office supplies, facilities, and other administrative matters. - Perform other HR and administrative duties as assigned by management. Requirements - Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, or a related field. - Minimum 1–3 years of experience in HR and administrative functions. - Experience in recruitment and payroll administration is preferred. - Familiarity with Malaysian employment regulations and statutory requirements, including EPF, SOCSO, EIS, and PCB/MTD. - Proficient in Microsoft Office and HR/payroll systems. - Good communication, organisational, and interpersonal skills. - High level of accuracy, integrity, and confidentiality when handling employee and payroll information. - Able to work independently, manage multiple priorities, and meet deadlines.