HR Finance Admin Executive

Requirements Payroll & Claims Management - Process monthly payroll including salary, allowances, commissions, and deductions - Handle employee claims and reimbursements with proper verification and documentation - Maintain accurate payroll records and ensure confidentiality Accounts Payable (AP) - Process supplier invoices, verify supporting documents, and ensure timely payments - Manage vendor records and resolve discrepancies - Prepare payment schedules and ensure proper approval workflow Accounts Receivable (AR) - Issue invoices and monitor collections from clients - Follow up on overdue payments and maintain aging reports - Reconcile customer accounts and ensure accuracy General Accounting & Financial Reporting - Maintain full set of accounts including journal entries, ledgers, and reconciliations - Perform monthly closing and prepare: Profit & Loss (P&L), Balance Sheet, and Cash Flow reports - Conduct bank reconciliation and ensure all transactions are properly recorded - Assist in budgeting and financial forecasting Statutory Compliance & Submissions - Prepare and submit statutory contributions: EPF (KWSP), SOCSO (PERKESO), EIS - Handle tax-related matters including PCB and relevant filings - Ensure compliance with Malaysian financial regulations and standards Audit & Financial Control - Assist in internal and external audits - Maintain proper documentation and audit trails - Ensure compliance with company financial policies and procedures Cash Flow & Financial Monitoring - Monitor company cash flow and funding requirements - Track expenses and highlight cost control opportunities - Support management with financial insights and reporting Administrative & HR Support (Light Scope) - Prepare basic HR documents such as offer letters, employment confirmation letters, and simple HR correspondence - Maintain employee records and documentation - Coordinate onboarding administrative matters - Support general office administrative tasks when required Process Improvement - Identify inefficiencies in finance and admin processes and propose improvements - Support implementation of accounting systems, automation, or internal controls Requirements - Diploma or Degree in Accounting, Finance, or related field - 2–5 years of relevant experience - Strong understanding of Malaysian statutory requirements (EPF, SOCSO, PCB) - Experience handling AP, AR, and full/partial set of accounts - Familiar with accounting software (e.g., SQL, AutoCount, Xero) - Proficient in Microsoft Excel