Personal Assistant (Multiple Industries)
Job Summary
We are seeking proactive Personal Assistants to support management across Accounting, Marketing, and HR industries. The roles involve daily administrative tasks, scheduling, coordination, and ensuring smooth business operations in fast-paced environments. Ideal candidates are organized, multilingual, and eager to handle diverse responsibilities.
Responsibilities
- Manage schedules, meetings, and appointments
- Provide administrative support and documentation
- Liaise with internal teams and external stakeholders
- Handle industry-specific tasks (Accounting, Marketing, or HR)
- Perform ad-hoc duties as assigned
Required Skills
- Proficiency in English, Mandarin, and Bahasa Malaysia
- Strong organizational and multitasking skills
- Proficiency in Microsoft Office and Google Workspace
- Ability to work in fast-paced environments
- Own transportation
Job Details
### 1. Accounting Industry Personal Assistant
**Job Requirements:**
- Serve as the liaison for internal management and external associates.
- Coordinate meetings with inter-departments and external parties.
- Maintain a calendar of meetings, appointments, deadlines, and deliverables.
- Provide day-to-day administrative support to all departments.
- Undertake ad-hoc functions and assignments as directed.
- Minimum 1 year of experience is preferred.
- Ability to organize workload by priorities and meet deadlines in a fast-paced environment.
- Strong problem-solving skills.
- Excellent command of English, Mandarin, and Bahasa Malaysia.
### 2. Marketing Industry Personal Assistant
**Job Requirements:**
- Manage and coordinate the director’s daily schedule, appointments, and meetings.
- Assist in daily business arrangements and follow up with internal teams and clients.
- Provide support in reporting, documentation, and project coordination.
- Handle ad-hoc tasks and urgent matters.
- Assist in social media, digital marketing, or content-related coordination.
- Attend meetings or client visits as required.
- Experience in digital marketing or agency environments is an advantage.
- Proficiency in Google Workspace, Microsoft Office, Excel, or Canva is a plus.
- Must possess own transportation and be willing to travel.
### 3. HR Industry Personal Assistant
**Job Requirements:**
- Support HR operations, including payroll, recruitment, onboarding, and documentation.
- Handle scheduling, follow-ups, and coordination with clients and internal teams.
- Prepare HR-related documents, letters, and reports.
- Coordinate interviews and recruitment arrangements.
- Ensure proper filing and record management.
- Fresh graduates are welcome to apply.
- Experience in HR/payroll systems is preferred.
- Detail-oriented with high accuracy in documentation and numbers.
- Must possess own transportation and be willing to travel to client locations.