Intern Admin Procurement
Job Summary
This role involves managing the procurement process, ensuring smooth purchasing operations, and maintaining vendor relationships. The candidate will support administrative tasks related to documentation, inventory control, and departmental coordination. This is an ideal position for fresh graduates eager to gain experience in a dynamic procurement environment.
Responsibilities
- Manage procurement and purchasing operations
- Maintain and evaluate vendor relationships
- Handle procurement documentation and compliance
- Provide administrative and inventory support
- Generate performance reports
Required Skills
- Quotation and PO process knowledge
- Strong communication skills
- Detail-oriented and multitasking
- Proficiency in English and Bahasa Malaysia
Job Details
Responsibilities:
Procurement & Purchasing
- Identify and source suppliers for goods/services.
- Request and compare quotes, negotiate prices, and ensure cost-effectiveness.
- Prepare and process purchase orders (POs) and ensure timely delivery.
- Monitor inventory levels and initiate procurement when needed.
Vendor Management
- Maintain relationships with suppliers and negotiate contracts.
- Evaluate vendor performance (quality, pricing, delivery timelines).
- Resolve issues with suppliers (delays, defective goods, invoicing discrepancies).
Documentation & Compliance
- Maintain procurement records (POs, invoices, delivery notes).
- Ensure compliance with company policies and procurement regulations.
- Assist in audits by providing necessary documentation.
Administrative Support
- Coordinate with departments to understand their procurement needs.
- Track expenses and maintain budgets.
- Assist in asset management and inventory control.
Reporting & Communication
- Generate procurement reports (spending, supplier performance).
- Communicate with internal teams regarding order status.
- Update management on procurement activities.
Requirements:
- Knowledge in quotation comparison and purchase order process.
- Able to coordinate with suppliers and site team.
- Able to multitask and work independently.
- Responsible, punctual, and willing to learn.
- Able to communicate in English and Bahasa Malaysia.
- Strong attention to detail and follow-up skills.