Sales Administrator
Job Summary
The Sales Administrator handles professional communication and processes sales-related documentation such as quotations, orders, and invoices. This role ensures stock availability through coordination with the purchasing team and manages supplier/customer delivery schedules. Additionally, the position involves monitoring outstanding payments and maintaining accurate order records.
Responsibilities
- Manage professional correspondence and inquiries
- Process sales documentation (quotations, invoices, orders)
- Coordinate stock and supplier delivery schedules
- Track delivery status and follow up on overdue payments
Required Skills
- Proficiency in Mandarin, English, and Bahasa Malaysia
- Strong organizational and time management skills
- Ability to work under tight deadlines
- Knowledge of SQL (preferred)
Job Details
Responsibilities:
- Handle incoming calls, emails, and walk-in enquiries in a professional and timely manner.
- Prepare and issue quotations, sales orders, delivery orders, and invoices.
- Process sales orders accurately and ensure all order details (quantity, specs, delivery address) are verified before confirmation.
- Follow up with suppliers on purchase orders, pricing, and delivery schedules.
- Coordinate with the purchasing team to ensure stock availability meets customer demand.
- Monitor and follow up on outstanding supplier deliveries to avoid disruptions.
- Track and follow up on delivery status, and promptly update customers on any delays or changes.
- Monitor outstanding customer invoices and follow up on overdue payments.
Requirements:
- Language(s): Mandarin, English, and Bahasa Malaysia.
- Candidates with or without experience are welcome to apply.
- Possess good organizational skills and able to meet tight deadlines.
- Those with knowledge and experience in using SQL would have an added advantage.