Document Controller Executive
Job Summary
The Document Controller is responsible for managing and controlling all project-related documentation within the Project and Planning Department. This role includes creating, organizing, distributing, and maintaining project documents to ensure accuracy and compliance. Additionally, the position involves managing digital repositories like OneDrive and SharePoint to ensure secure and efficient information access.
Responsibilities
- Manage project documentation lifecycle
- Administer OneDrive and SharePoint repositories
- Control transmittal issuance and tracking
- Coordinate document review and approval
- Support project reporting and audits
Required Skills
- Document Control experience
- OneDrive and SharePoint management
- Version control proficiency
- Organizational and coordination skills
- Data integrity and confidentiality management
Job Details
Key Responsibilities:
- Maintain and manage all incoming and outgoing project documentation (drawings, correspondences, reports, submittals, RFIs, transmittals, etc.) in accordance with company and project requirements.
- Manage and organize project files and folders in OneDrive and SharePoint, ensuring access control, version history, and document consistency.
- Control the issuance, tracking, and receipt of transmittals to third party, consultants, and contractors, ensuring all submissions are properly logged and acknowledged.
- Ensure all project documents are properly labelled, formatted, and updated with correct revision numbers and approval statuses.
- Coordinate with the Project and Planning, and Site teams to ensure timely submission, review, and approval of documents.
- Track document versions and revisions, ensuring obsolete documents are removed or clearly marked.
- Distribute approved documents to relevant personnel and maintain a record of distribution.
- Support project reporting by preparing document status summaries and progress updates.
- Ensure confidentiality, data integrity, and controlled access to sensitive documentation.
- Assist in audits, project close-out, and preparation of handover documentation.