Operations Executive
Job Summary
The Operations Executive will coordinate and monitor daily heavy lifting, logistics, and port fleet activities to ensure smooth operational execution. Responsibilities include managing job schedules, preparing documentation such as Permit to Work, and supporting inventory and fleet scheduling. Candidates must have at least 2-3 years of relevant experience in operations, logistics, or construction, and be willing to work in Telok Gong, Port Klang.
Responsibilities
- Coordinate daily crane, heavy haulage, and transport activities
- Prepare and maintain job schedules and operational records
- Handle Permit to Work applications and operational documentation
- Monitor cargo movements and liaise with stakeholders
Required Skills
- 2-3 years experience in operations or logistics
- Strong organizational and multitasking skills
- Good communication and teamwork abilities
- Mandarin communication skills preferred
Job Details
Key Responsibilities
Operations Coordination & Port Fleet Administration
- Coordinate and monitor daily crane, heavy haulage, rigging and transportation activities to ensure smooth operational execution.
- Prepare, update and maintain daily job schedules, Job Orders and operational records in the Company's ERP system.
- Assist in planning manpower, equipment deployment and fleet scheduling to optimise operational efficiency.
- Monitor cargo movements and project status, port operations and related logistics activities.
- Liaise closely with crane operators, drivers, site personnel, clients and internal departments to ensure timely project delivery.
Documentation & Administration
- Prepare and coordinate Permit to Work (PTW) applications and obtain the necessary approvals prior to work commencement.
- Verify and maintain operational documents including packing lists, delivery orders, job sheets, gate passes and supporting records.
- Prepare daily, weekly and monthly operational reports for Management review.
Inventory & Operational Support
- Support inventory administration for operational needs, including stock issuance and replenishment when required.
- Provide operational support and backup to the Operations Department during peak periods or project mobilisation.
- And any other growth driven/ task delegated from your HOD for the departmental goals/ missions towards the expansion of the company.
Requirements
- At least 2-3 years of experience in operations, logistics, construction or related fields.
- Basic understanding of transport coordination or heavy equipment operations is an advantage.
- Strong organisational and multitasking skills with attention to detail.
- Good communication and teamwork abilities.
- Able to communicate in Mandarin as required to coordinate with mandarin speaking stakeholders, clients and vendors.
- Candidates must be willing to commute and work in Telok Gong, Port Klang.