Mandarin HR Admin Assistant

Responsibilities: - Greet and welcome visitors, clients, and guests professionally. - Answer, screen, and forward incoming phone calls. - Handle walk-in inquiries and direct visitors to the appropriate department. - Maintain cleanliness and organization of the reception area. - Receive and distribute incoming mails, parcels, and deliveries. - Manage meeting room bookings and preparation. - Provide general administrative and clerical support. - Prepare letters, reports, memos, and other documents. - Maintain proper filing systems for company documents and records. - Monitor and order office supplies and pantry items. - Assist in data entry and updating company records. - Coordinate with vendors, suppliers, and service providers. - Support HR and finance department in administrative matters. - Assist in staff attendance tracking and leave record updates. - Handle company utility payments, courier arrangements, and office maintenance coordination. Requirements: - Minimum a Diploma or Bachelor’s Degree in Business Administration, Management, Psychology, Mass Communication or related field. - Fresh graduate is Welcome. - Strong interest in business operations and administration. - Good communication and interpersonal skills. - Basic knowledge of Microsoft Office (Excel, Word, PowerPoint). - Detail-oriented, organized, and able to multitask. - Proactive attitude with willingness to learn. - Ability to work independently and in a team environment. - Able to speak in Mandarin, English and Malay.