Admin Executive
Job Summary
We are seeking an organized Admin Executive to support daily administrative functions and regulatory certification processes. The role involves acting as a key liaison between operations and regulatory agencies like SIRIM and Suruhanjaya Tenaga. Candidates will ensure product compliance, handle import/export documentation, and manage records systematically.
Responsibilities
- Execute daily administrative and clerical operations
- Manage company documents and SOPs
- Coordinate import/export and shipping documentation
- Handle regulatory certifications like SIRIM and ST COA
- Liaise with government bodies and statutory agencies
Required Skills
- Diploma or Bachelor's Degree in related field
- 1-2 years experience in administration or logistics
- Proficiency in Microsoft Office
- Good written and verbal communication in English and Bahasa Malaysia
- Possess own transport and valid driving license
Job Details
Key Responsibilities:
- Administrative Support: Execute day-to-day clerical and administrative operations, ensuring high standards of filing, documentation, and office coordination.
- Records Management: Systematically prepare, track, and maintain company documents, business records, and standard operating procedures (SOPs).
- Trade & Logistics Coordination: Assist the Import/Export department in handling Purchase Orders (POs), delivery orders, customs paperwork, and related shipping documentation.
- Product Compliance & Certification: Apply for, renew, and manage statutory product certifications including SIRIM, ST COA (Suruhanjaya Tenaga Certificate of Approval), and MBPS within stipulated deadlines. Monitor certificate expiration dates to ensure all commercial products maintain active, valid compliance status.
- Agency Liaison & Fieldwork: Serve as the main point of contact liaising with government bodies and statutory agencies (SIRIM, ST, MITI, Customs, etc.). Handle physical submission, follow-up, and collection of formal approval documents or test samples at government agency counters when necessary.
Requirements:
- Education: Diploma or Bachelor’s Degree in Business Administration, Operations Management, Logistics/Supply Chain, or a related field.
- Experience: Minimum 1–2 years of working experience in general administration, logistics support, or regulatory documentation. Prior experience dealing with SIRIM and Suruhanjaya Tenaga (ST COA) processes is strongly preferred.
- Skills: Proficiency in Microsoft Office (Word, Excel, Outlook). Strong organizational, coordination, and follow-up capabilities. Good written and verbal communication skills in English and Bahasa Malaysia (Mandarin is a plus for regional supplier communication).
- Attributes: Proactive, meticulous with paperwork, and able to work independently with minimal supervision.
- Logistics: Possess own transport (car/motorcycle) and a valid driving license for occasional visits to government agencies/counters.