Data Entry Purchasing Coordinator

The Data Entry and Purchasing Coordinator is responsible for accurate data entry, preparation of purchasing documents, supplier coordination, delivery follow-up, and maintaining complete purchasing and administrative records. Key Responsibilities: - Perform accurate and timely data entry for purchasing, finance, inventory, and administrative records. - Maintain and update supplier, purchase, quotation, and delivery records in the system. - Prepare and process Purchase Requisitions (PR), Purchase Orders (PO), and other procurement documents. - Request quotations from suppliers and assist in comparing prices, terms, and delivery schedules. - Coordinate with suppliers on orders, delivery status, stock availability, and documentation. - Follow up on pending Purchase Orders, deliveries, invoices, and supporting documents. - Ensure all purchasing documents are properly filed and maintained for audit and record purposes. - Assist in supplier registration, evaluation, and updating supplier information. - Check and verify purchase documents against quotations, PO, Delivery Orders, and invoices. - Coordinate with Finance Department on payment-related documents and supplier invoices. - Assist in monitoring office supplies, inventory, and project-related purchases. - Maintain proper documentation and records in accordance with company procedures. - Assist with general administrative duties when required. - Perform any other duties assigned by management from time to time. Requirements: - Education: Diploma or Degree in Business Administration, Finance, Accounting, Procurement, Supply Chain, or related field. - Experience in data entry, purchasing, administration, or finance support is an advantage. - Basic knowledge of PR, PO, quotations, Delivery Orders, and invoices is preferred. - Proficient in Microsoft Office, especially Excel.