HR Executive

Responsibilities HR Operations - Process payroll and benefits accurately using payroll systems and HRIS, ensuring timely statutory contributions. You will track leave, claims, and payroll reconciliations. - Maintain employee records and HR documentation with strong attention to confidentiality and data accuracy. You will update HRIS and spreadsheets regularly. - Coordinate recruitment logistics including job postings, interview scheduling, and offer letters. You will manage candidate communications until onboarding is complete. - Handle day-to-day office administration tasks that support clinics and device teams, such as equipment-related staff allocations and compliance documentation. Talent & Learning - Design and run onboarding and induction programmes for new hires, ensuring clinical staff meet mandatory training requirements. You will track training attendance and outcomes. - Support performance management cycles by collecting appraisals, organising review meetings, and following up on development plans. You will keep managers informed of timelines. - Assist with learning initiatives, refresher modules, and on-the-job coaching for staff handling medical devices. You will liaise with vendors for technical and product training where needed. - Help measure training impact through simple metrics like completion rates and feedback summaries. Employee Relations & Compliance - Act as first point of contact for employee queries, guiding staff with empathy and clear communication. You will escalate complex issues to the supervising Special Officer when appropriate. - Support investigations, disciplinary and grievance processes while maintaining neutrality and documentation. You will prepare clear reports for management decisions. - Ensure compliance with Malaysian employment regulations and internal policies, including statutory filings and workplace safety requirements. You will keep policies updated and share changes with staff. - Promote a positive workplace culture through regular check-ins, simple engagement activities, and clear internal communications. Requirements Qualifications & Experience - Diploma or Degree in Human Resource Management, Business, or related field. Relevant HR certifications are a plus. - Approximately 2 years of hands-on HR experience, ideally as an HR generalist or HR assistant in an SME organization. - Prior exposure to payroll processing and HR administration in Malaysia is preferred. - Experience with medical device teams or healthcare settings is advantageous. - Comfortable working in a small to medium team and able to manage multiple administrative priorities with minimal supervision. Hard Skills & Knowledge - Proficiency with payroll systems and HRIS, including payroll reconciliation and statutory contributions. Excel skills for reporting and data checks are required. - Solid knowledge of recruitment processes, onboarding workflows, and basic performance management tools. Familiarity with interview scheduling platforms is helpful. - Understanding of Malaysian employment law and statutory requirements such as EPF and SOCSO. Ability to maintain compliant HR records is expected. - Basic awareness of clinical environments or medical device operations to support training and rostering is beneficial. Soft Skills & Qualities - Effective communication, both written and verbal, to liaise with staff, managers, and vendors. Clear, patient communication is important in healthcare contexts. - People oriented and discreet, able to handle confidential information with care. You should build trust quickly with staff at all levels. - Organised and process-minded, able to prioritise tasks and keep consistent follow-up. Attention to detail is essential for payroll and compliance work. - Problem-solving attitude and calm under pressure, especially when resolving employee issues or tight payroll deadlines.