Accounts & Administration Executive
Job Summary
This role is the backbone of day-to-day finance and admin operations, managing accounts receivable and payable, bank reconciliations, and online transfers. The candidate will maintain tidy financial records in Auto-Count, follow up with customers on payments, and handle office administration tasks. Working in a close-knit team, this position offers growth in technical accounting, customer communication, and office operations.
Responsibilities
- Manage full AP and AR cycles
- Perform bank reconciliations and month-end summaries
- Handle daily payment follow-up calls and collections
- Maintain physical and digital financial records
- Support general office administration and procurement
Required Skills
- Diploma/SPM in Accounting or equivalent
- Minimum 3 years in Accounts & Admin role
- Proficiency in Auto-Count Accounting software is a plus
- Experience in AP/AR and bank reconciliation
- Fluent in English and Bahasa Malaysia
Job Details
Responsibilities
Finance Operations
- Handle the full AP and AR cycle in the accounting system, including processing supplier invoices, issuing payment vouchers, and arranging online transfers.
- Record daily bank-in transactions and issue official receipts promptly to keep records current.
- Update customer accounts and maintain accurate ledgers after each transaction.
Reconciliation & Reporting
- Perform regular bank reconciliations and investigate any variances with clear, documented notes.
- Prepare month-end support items and basic financial summaries for management review.
- Generate and distribute customer statements and routine reports on schedule.
Collections & Office Administration
- Carry out daily follow-up calls for overdue accounts and arrange payment plans when needed, maintaining professional communication.
- Keep organised physical and digital filing for all financial documents to ensure easy retrieval and audit readiness.
- Support office administration tasks such as sourcing quotations and procuring stationery, and perform ad hoc duties assigned by management.
Requirements
Qualifications & Experience
- Diploma in Accounting or equivalent; SPM or higher qualification accepted.
- Minimum 3 years of working experience in an Accounts & Administration role, preferably in a small, close-knit team.
- Proven ability to work independently while coordinating with colleagues and management.
Hard Skills & Knowledge
- Proficient in Auto-Count Accounting software is an advantage; willingness to learn the system quickly if not already proficient.
- Hands-on experience with bank reconciliation, AP/AR processing, issuing official receipts, and handling online payments.
- Comfortable with MS Excel and common office software for record keeping and statement preparation.
Soft Skills & Qualities
- Proficient in English and Bahasa Malaysia, both written and spoken, for clear customer and supplier communication.
- Independent, proactive, and results-oriented with strong interpersonal skills and professional phone manner.
- Able to multitask, prioritise workload, and maintain accuracy while meeting routine deadlines.