Admin Assistant

Key responsibilities: - Open and close the office punctually each day and manage security systems, air-conditioning, and lighting before leaving - Maintain cleanliness and tidiness of the office, pantry, meeting rooms, and cigar room - Prepare and clean the cigar room daily, including refreshing ashtrays every morning and before leaving - Check groceries, beverages, and office supplies regularly and seek approval before restocking - Clear trash bins daily and ensure all areas are neat and presentable - Manage cleaners' schedules, attendance, and performance, and conduct quality checks to ensure high housekeeping standards - Liaise with external vendors, couriers, and maintenance service providers - Assist to track drivers' working hours and calculate overtime pay before submitting to HR/Admin for processing - Serve tea, coffee, and refreshments for guests or upon boss's request - Prepare and serve food and beverages for both internal and external meetings or events - Handle confidential documents and correspondence with discretion - Arrange and track courier services and document dispatch - Maintain proper filing systems, records, and office inventory lists - Assist in scheduling, coordination, and logistics for office activities - Support administrative reporting and communication with HR/Admin HQ Requirements: - Minimum SPM or Diploma qualification; Degree is an advantage - Minimum 2 years' experience in office administration, hospitality, or related roles - High sense of confidentiality (P&C handling) and professional integrity - Punctual, disciplined, and reliable - Organized, proactive, and able to work independently with minimal supervision - Pleasant, service-minded personality with good communication skills - Willingness to work slightly extended hours when the office is in use by management or guests