HR Executive
Job Summary
The HR Executive manages daily human resource functions including recruitment, payroll coordination, and attendance monitoring. This role ensures compliance with labor laws and company policies while supporting workforce management. The position contributes to maintaining a positive and productive work environment.
Responsibilities
- Manage end-to-end recruitment and onboarding
- Oversee attendance and leave administration
- Assist in payroll and statutory contributions
- Handle employee relations and disciplinary matters
- Coordinate training and development programs
- Ensure HR compliance with labor laws
Required Skills
- Knowledge of Malaysian Employment Act
- Payroll and statutory contribution processing
- HR documentation and database management
- Conflict resolution and grievance handling
- Attention to detail and record-keeping
Job Details
Key Responsibilities:
Recruitment & Onboarding:
- Handle end-to-end recruitment process including job posting, candidate screening, interview coordination, and offer preparation.
- Coordinate onboarding process for new employees.
- Prepare employment contracts, confirmation letters, transfer letters, warning letters, and resignation acceptance letters.
- Maintain employee personal files and HR database.
Attendance & Leave Management:
- Monitor employee attendance, punctuality, overtime, and absenteeism.
- Manage leave applications including annual leave, medical leave, unpaid leave, and emergency leave.
- Follow up on attendance discrepancies, late clock-ins, and disciplinary matters.
Payroll & Compensation Support:
- Assist in payroll preparation and ensure accurate attendance records.
- Coordinate statutory contributions (EPF, SOCSO, EIS, PCB) and payroll documentation.
- Manage claims, allowances, overtime calculations, and deductions.
Employee Relations & Discipline:
- Handle employee grievances and provide HR support.
- Draft and issue HR-related letters such as Show Cause Letters, Warning Letters, Confirmation Letters, and Memos/Internal Notices.
- Support disciplinary investigations and maintain proper documentation.
Training & Development:
- Coordinate staff training, orientation, and development programs.
- Monitor probation review and confirmation process.
- Assist in performance appraisal activities.
HR Administration & Compliance:
- Ensure HR policies comply with Malaysian Employment Act and company regulations.
- Maintain employee records, contracts, and confidential HR documents.
- Prepare monthly HR reports (attendance, headcount, turnover, leave, disciplinary records).
- Handle foreign worker documentation (if applicable).
- Support audit and compliance requirements.
General HR Support:
- Liaise with government agencies, recruitment platforms, and external vendors.
- Support employee engagement activities.
- Assist management with HR planning and manpower requirements.
- Perform any ad-hoc HR duties assigned by management.