Personal Assistant
Job Summary
This role involves building reliable systems and smooth processes to allow the core team to focus on client work. Responsibilities include creating organized routines for calendars, communications, and sales administration. The position offers growth through managing end-to-end administrative workflows and direct exposure to client meetings.
Responsibilities
- Manage calendar, communications, and sales admin routines
- Handle end-to-end administrative workflows and client touchpoints
- Coordinate vendors, proposals, and small projects
- Handle filing, document preparation, and expense management
Required Skills
- 2+ years experience as Personal Assistant or in admin support
- Proficiency in Microsoft Office and shared calendars
- Familiarity with CRM systems and basic report writing
- Strong organisational, communication, and interpersonal skills
Job Details
Role Purpose
This role is about building reliable systems and smooth processes that let the core team focus on client work. You will create organised routines for calendar, communications, and sales admin, and help scale how we run daily work so the team spends more time creating and less time chasing details.
Your Growth & Impact
- Expand your operational skills by managing end-to-end administrative workflows and client touchpoints.
- Elevate your career with direct exposure to client meetings, proposals, and small project coordination.
- Build a visible track record, by improving calendar efficiency and reducing meeting follow-up time.
- Grow your network with regular contact across clients, vendors, and creative teams.
- Develop professional habits that prepare you for senior support or office operations roles.
Requirements
Qualifications & Experience
- Minimum of 2 years of experience in a Personal Assistant, administrative support, or similar role in professional services or agencies.
- Secondary education required, diploma or certificate in business administration or related field preferred.
- Experience supporting sales or client-facing teams is an advantage and will help you hit the ground running.
- Comfortable working in a small team environment with varied daily tasks.
Hard Skills & Knowledge
- Proficient with Microsoft Office, especially Word, Excel, and Outlook, and able to manage shared calendars.
- Familiarity with CRM systems and basic report writing for client or sales tracking.
- Strong administrative functions such as filing, document preparation, and expense handling.
- Clear phone and email communication for handling enquiries and coordinating vendors.
- Bonus points if you know video editing / have social media sense, or can help take videos on the go
Soft Skills & Qualities
- Organised and detail minded, with the ability to prioritise tasks under shifting deadlines.
- Calm and professional in client-facing situations, with good interpersonal skills.
- Proactive coordinator who asks the right questions and follows through on tasks.
- Trustworthy with confidential information and able to work with minimal supervision.