People & Admin Executive

Human Resources — Part-Time & Outlet Crew Management (Primary Focus) - Serve as the main HR point of contact for part-time staff and outlet crew across assigned locations - Manage end-to-end recruitment of part-time and crew positions including sourcing, screening, and onboarding - Coordinate and maintain staff scheduling, shift planning, and roster management to ensure adequate outlet coverage - Track attendance, overtime, and time-off for part-time and crew staff; liaise with supervisors to resolve discrepancies - Prepare and process claims, allowances, and variable pay components for part-time workers in coordination with the payroll team - Handle onboarding and offboarding of crew staff, including documentation, briefings, and return of company assets - Address day-to-day staff queries, minor grievances, and disciplinary matters at the outlet level, escalating where necessary - Monitor staff performance feedback from outlet supervisors and support performance documentation Human Resources — General - Maintain and update employee records and personal files (physical and digital) - Assist in preparing HR-related letters - Support payroll preparation by collating leave records and attendance data for submission - Administer leave management and ensure records are accurately maintained - Assist in enforcing HR policies and procedures in accordance with the Employment Act 1955 Administration - Manage day-to-day office administrative functions including procurement of office supplies, facilities coordination, and vendor liaison - Handle incoming and outgoing correspondence, courier, and filing - Maintain a proper document management system for contracts, agreements, and company records - Coordinate meetings, minute-taking, and follow-up on action items - Assist in organizing company events, staff activities, and welfare programmes - Support compliance documentation and any ad-hoc tasks assigned by management Requirements - Diploma or Bachelor's Degree in Human Resources Management, Business Administration, or a related field - 1 – 2 years of working experience in HR and/or administrative roles - Prior experience handling part-time staff, outlet crew, or a shift-based workforce is an advantage - Experience supporting HR functions across multiple companies or business entities is an added advantage - Basic understanding of Malaysian Employment Act 1955 and related labour legislation, including part-time employee regulations