Business Administration Executive
Job Summary
We are seeking a Business Administration Junior Executive to handle daily office operations, documentation, and bookkeeping tasks. The role involves managing communications, maintaining office assets and inventory, and supporting the team to achieve company goals. Candidates should possess at least a Diploma or Degree and relevant administrative skills.
Responsibilities
- Compile and update company records and business transactions
- Prepare documentation, memos, reports, and correspondence
- Handle customer inquiries via phone and email
- Perform bookkeeping tasks including invoicing and budget tracking
- Manage office inventory, assets, and general administration
Required Skills
- Diploma or Degree in Business Administration or related field
- 1-2 years of working experience preferred
- Proficiency in English and Bahasa Malaysia (Mandarin is a bonus)
- Strong computer skills including SQL Account and Microsoft Office
- Good multi-tasking, time-management, and organizational skills
Job Details
Job Description:
- To compile, maintain and update company records and business transactions.
- To prepare essential documentation, including memos, notices, reports, and other forms of communication.
- To set up appointments, schedule meetings, distribute reports, and manage the correspondence.
- To communicate and respond to customers' inquiries, such as answering phone calls and replying to emails.
- To communicate regularly with the team to assist in procurement requests.
- To manage office maintenance, cleanliness, and tidiness.
- To perform data entry on bookkeeping records and daily business transactions, such as preparing sales orders, quotations and invoicing, monitoring accounts receivable, and budget tracking.
- To maintain office asset registration, transfer and disposal in the database and system.
- To manage office inventory and ensure the regular supply of office materials.
- To maintain and manage office utility billing and upkeep of the office.
- To maintain and manage the company filing system.
- To handle product delivery and packaging.
- To achieve KPI and company goals with the team.
- To assist in ad hoc tasks and other tasks that superiors assign to.
Requirements:
- Candidate must possess at least a Diploma or a Degree of educational level.
- Preferably having at least 1-2 years of working experience in the related field/non-medical field is also encouraged to apply.
- Proficient in English and Bahasa Malaysia. (Mandarin is a bonus)
- Proficient with computer skills such as SQL Account, Microsoft Office, Excel, and Outlook.
- Multi-tasking and time-management skills, with the ability to prioritise tasks.
- Well-organised and systematic in office maintenance and office management.
- Candidates must be competent in business administration, management, or a relevant field.
- Self-initiative, Hardworking, and able to work independently in a team with a good attitude.