Maintenance Clerk

Responsibilities: Maintenance Administration: - Maintain accurate maintenance logs and schedules using Excel and our work order system to reduce administrative delays. - Update work orders and record completion status to ensure smooth handovers between shifts. Procurement & Inventory: - Manage purchase orders and invoices, and keep stock records current so technicians get parts on time. - Monitor spare parts and consumables, flag low-stock items, and coordinate replenishment with vendors. Communication & Coordination: - Act as the daily point of contact for technicians, supervisors, and suppliers to speed up repairs and deliveries. - Prepare simple reports and handover notes that keep supervisors informed and help reduce downtime. Requirements: Qualifications & Experience: - Minimum high school diploma or equivalent. - Entry-level role with 1 to 2 years preferred in administrative support, inventory control, or maintenance coordination; fresh graduates are welcome. - Preferred experience in maintenance departments, facility management, or warehouse and logistics environments. Hard Skills & Knowledge: - Working knowledge of Excel and accurate data entry for logs, purchase orders, and invoices. - Familiarity with work order systems, with basic SQL knowledge considered a plus. - Preferred: certification in office administration, supply chain management, or facility maintenance. - Basic understanding of maintenance terminology is helpful. Soft Skills & Qualities: - Clear communicator in English and Bahasa Malaysia. - Organised, reliable, and able to prioritise tasks when schedules change. - Attention to detail and a collaborative approach when working with technicians and vendors.