Tender Secretary

Responsibilities Tender Coordination - Manage tender calendars and submission deadlines to ensure all bids meet client requirements and timelines. - Track tender progress and prompt internal teams for approvals and missing documents. Documentation & Compliance - Prepare, edit, and proofread tender documents to ensure professional writing, correct formatting, and complete attachments. - Maintain organised records, version control, and filing for audits and future reference. Stakeholder Communication - Coordinate with suppliers, clients, and internal colleagues to clarify tender queries and collect supporting information. - Arrange meetings, take concise minutes, and circulate action items to keep teams aligned. Requirements Qualifications & Experience - Secondary school certificate or diploma in business, administration, or related field, or equivalent work experience. - Minimum 2 years experience in secretarial, tender, or administrative roles, preferably within healthcare or procurement. Hard Skills & Knowledge - Strong computer literacy with MS Office and email; familiarity with e-tender portals is a plus. - Professional writing, accurate formatting, and basic records management skills. Soft Skills & Qualities - Organisational skills, time management, self-motivation, and self-discipline to meet tight deadlines. - Effective communication, quick learning, creative problem solving, and the ability to work independently or with teams.