Personal Assistant
Job Summary
The Personal Assistant provides high-level executive and administrative support to the Group Chairman, managing complex schedules, travel, and correspondence. This role involves database management, property portfolio coordination, and the organization of meetings and VIP events. The successful candidate must be a proactive professional with strong communication skills and mandatory experience as a Mandarin-speaking PA.
Responsibilities
- Manage calendars, travel, and appointments
- Prepare reports, correspondence, and minutes
- Coordinate property portfolio and maintenance
- Manage databases and CRM activities
- Organize meetings and corporate events
Required Skills
- Mandarin proficiency
- Executive administrative support
- Calendar management
- Property coordination
- High level of confidentiality
Job Details
Executive & Administrative Support:
- Manage the Group Chairman's calendar, appointments, meetings, travel arrangements, and daily schedule.
- Prepare correspondence, reports, presentations, meeting agendas, and meeting minutes.
- Handle confidential information and provide comprehensive administrative support.
- Coordinate restaurant, hotel, and business-related reservations.
Contact & Database Management:
- Maintain and update business contact databases, investor databases, and networking records.
- Manage contact information, business cards, and CRM-related activities.
- Support networking initiatives and relationship-building activities.
Property Portfolio Management:
- Coordinate with property agents, tenants, and service providers regarding the Group Chairman's property portfolio.
- Monitor property marketing activities, tenancy matters, maintenance issues, and documentation.
- Manage property listings and ensure proper exposure across online platforms.
Meeting & Event Coordination:
- Organize internal and external meetings, prepare meeting materials, and record minutes.
- Coordinate company events, business functions, and VIP engagements.
- Attend meetings and events with the Group Chairman when required.
Requirements:
- Excellent communication, coordination, and organizational skills.
- Strong calendar management, confidentiality, and problem-solving abilities.
- Proactive approach.
- Mandarin Speaking PA experience mandatory, preferably 3 years and above.