Finance Administrator
Job Summary
As Finance Admin at Foundingbird, your role is to keep our financial operations running cleanly and accurately. Working directly with the CEO, you will be the backbone of our internal financial compliance, from day-to-day bookkeeping to collections and reporting. We are looking for someone with sharp attention to detail who thrives in a fast-moving startup environment.
Responsibilities
- Manage day-to-day bookkeeping and transactions
- Handle accounts receivable/payable and collections
- Prepare monthly financial reports
- Support month-end and year-end closing
- Liaise with external auditors and tax agents
Required Skills
- Bookkeeping qualification (LCCI/AAT/CAT)
- Accounting software proficiency (Xero/QBO)
- Strong attention to detail
- Professional communication skills
- Fluent in English
Job Details
Responsibilities:
- Manage day-to-day bookkeeping including recording of transactions, reconciliations and maintaining accurate financial records.
- Handle accounts receivable and collections — tracking outstanding invoices, following up with clients and ensuring timely payments.
- Process accounts payable, including vendor invoices and expense claims, ensuring all payments are accurate and on time.
- Prepare and maintain monthly financial reports and summaries for review by the leadership team.
- Support month-end and year-end closing activities, including preparation of schedules and documentation for audits or tax filings.
- Maintain organised financial records and documentation in line with internal compliance requirements.
- Liaise with external accountants, auditors or tax agents as required.
- Flag and escalate financial discrepancies or compliance issues promptly to the leadership team.
- Assist in reviewing and improving internal financial processes and controls over time.
Requirements:
- Holds a bookkeeping qualification (e.g. LCCI, AAT, CAT or equivalent) — this is a must.
- 1–2 years of hands-on experience in bookkeeping or a finance admin role; fresh grads with a strong finance/accounting qualification and relevant internship experience are welcome to apply.
- Familiar with accounting software such as Xero, QuickBooks Online (QBO), or similar.
- Detail-oriented and organised.
- Reliable and trustworthy — you handle sensitive financial information with discretion and professionalism.
- Strong command of the English language. Proficiency in Bahasa Malaysia or Mandarin is a plus.
- Presents themselves well and is comfortable communicating with internal stakeholders and external parties alike.
- Must be able to work from our office in Taman Desa, Kuala Lumpur — this is an in-office position.
Benefits:
- A competitive salary in the range of RM3k – 4.5k, based on experience.
- A direct working relationship with the CEO who will support and guide your growth.
- Exposure to the full breadth of a growing startup’s financial operations.
- Possibility to work remotely or from home from time to time.
- Unlimited paid time off policy with min. 15 days.
- Medical benefits.
- Yearly Team retreat.