Admin Executive
Job Summary
The Admin Executive will manage executive matters, daily operations, and secretarial duties to ensure organizational efficiency. The role involves preparing reports, maintaining confidential documentation, and facilitating communication across departments. You will also assist in ad-hoc projects and contribute to process improvement initiatives.
Responsibilities
- Manage executive and daily operational matters
- Prepare reports and presentation materials
- Provide secretarial and administrative support
- Coordinate meetings and maintain filing systems
- Identify and implement process improvements
Required Skills
- Fluent in Mandarin and English
- Proficiency in Jira and Microsoft Office suite
- Strong organizational and multitasking skills
- High attention to detail
- Ability to maintain strict confidentiality
Job Details
Key Responsibilities
- Manage all executive and confidential matters of the Company.
- Responsible for assisting in handling the company’s operation and daily affairs.
- Preparate and compile report for presentation purposes.
- Provide general, specialized, confidential and time sensitive operational and administrative support in an accurate and flexible manner.
- Provide and maintain a full spectrum of secretarial and administration duties such as arranging meeting schedules, maintaining a proper filing system of documents, etc.
- Liaise professionally and strictly confidentially with all levels of management, department, and business associates.
- Prepare presentation slides and effectively managing all written communication.
- Maintain absolute confidentiality on all given tasks.
- Duties will also be extended to projects work on an ad-hoc basis where you will work alongside colleagues from other parts of the business.
- Identify and analyze operational challenges, propose process improvements, and support implementation to enhance efficiency and customer satisfaction.
- Handle ad hoc tasks and assignments as required by the management.
Requirements
- Diploma, Advanced Diploma, or Bachelor's Degree in any field.
- Fluent in Mandarin and English, both spoken and written.
- Fresh graduates are welcome to apply.
- Proficient in Jira, Microsoft Excel, Word, and PowerPoint.
- Detail-oriented with the ability to manage multiple tasks efficiently.