Senior Executive Admin Payroll
Job Summary
The Senior Executive - General Administration, Payroll & Office management is responsible for overseeing daily office operations, payroll administration, and staff attendance. This role ensures smooth coordination between departments and maintains an efficient, organized, and compliant working environment. The position also provides key support to management regarding administrative reports and HR documentation.
Responsibilities
- Oversee daily office operations
- Process monthly payroll and statutory compliance
- Manage office supplies, assets, and vendor coordination
- Support HR recruitment and employee documentation
Required Skills
- Diploma/Degree in Admin, HR, or Accounting
- 3-5 years relevant experience
- Strong knowledge of Malaysian statutory requirements
- Proficiency in payroll management
- Multitasking and independent working skills
Job Details
1) General Administration
> Overseas day to day office administration and smooth office operation
> Manage office suppliers stationery and maintaining company assets
> Coordinate with external vendors, service providers and gov authorities when required
> Manage proper filing system and company records
> Handle company insurance, license, permits and renewal documents
> Support Management with administrative reports and documentation
2) Payroll Administration
> Prepare and process monthly payroll accurately and on time
> Maintain employee attendance, Leave records, overtime, claims and allowances
> Ensure statutory compliance including EPF, Socso, EIS, PCB and other Government requirements
> Liaise with payroll software providers, auditors and relevant authorities when necessary
> Prepare payroll reports and support annual audit documentation
3) Office Management
> Supervise Office cleanliness, safety and general working environment
> Coordinate company meetings, staff event and business travel arrangements
> Monitor office expenses and administrative budget control
> Ensure proper functioning of office equipment and IT coordination support
> Assist Management in implementing office procedures and company policies
4) Human Resource Support
> Assist in recruitment coordination, on boarding and employees documentation
> Maintain employee personal files and confidential records
> Support staff welfare and internal communication activities
> Handle disciplinary documentation and HR administrative matters when required
> Ensure company administrative practices comply with company policies and Malaysian labor regulations
> Prepare periodic administrative and payroll reports for Management review
> Support internal and external audits related to payroll and administration
Requirements
> Diploma or Degree in Business Administration, Human Resources, Accounting or related field
> Min 3 to 5 years of relevant working experience
> Good organizational communication and multitasking skills
> Strong knowledge in payroll, purchasing & Malaysian statutory requirements
> Able to work independently with min supervision
> Experience in Manufacturing environment is an added advantage