Operations & Inventory Intern
Job Summary
The intern will manage end-to-end procurement, logistics, and inventory control for the smart pantry business unit. This role involves maintaining accurate stock levels through physical counts and digital system management. Additionally, the candidate will handle financial billing cycles, including accounts payable and receivable reconciliation.
Responsibilities
- Manage procurement and supplier relationships
- Oversee logistics, stock receiving, and inventory accuracy
- Handle financial billing cycles (AP/AR)
- Organize stockroom and prepare goods for delivery
Required Skills
- Accounting software proficiency
- Google Workspace / MS Office
- Physical ability to lift supplies
- Attention to detail
- Reliability and punctuality
Job Details
Responsibilities:
- End-to-End Procurement: Monitor inventory levels, manage supplier relationships, and handle purchasing for all smart pantry goods.
- Logistics & Inventory Control: Oversee physical stock receiving, verify deliveries against purchase orders, and conduct regular stock counts to maintain inventory accuracy.
- Supply Chain Financials: Manage the complete billing cycle for the smart pantry business unit, including reconciling supplier bills (AP) and issuing accurate invoices to B2B customers (AR).
- Stock Receiving & Inspection: Meet delivery drivers, accept incoming goods, and check items for damage or shortages against the delivery orders.
- Inventory Control & Stock Counts: Conduct regular physical stock counts in the storeroom/pantry area to ensure physical inventory matches our digital system records.
- Organizing & Shelving: Keep the stockroom neat, organized, and properly labeled. Restock pantry shelves/units efficiently using the First-In, First-Out (FIFO) method to minimize wastage.
- Basic Order Prep: Help pick, pack, and prepare pantry goods for dispatch or customer delivery when required.
- Communication: Flag low-stock items or discrepancies immediately so reordering can be done on time.
Requirements:
- Physical Capability: Able to lift and move boxes of pantry supplies/beverages comfortably.
- Attention to Detail: High accuracy when counting items.
- Reliability: Punctual, honest, and committed to your weekly shift schedule.
- Basic Tech Skills: Comfortable using a smartphone or tablet to log inventory numbers or check delivery sheets.
- Software Skills: Proficiency with modern Accounting Software is required. High comfort level with digital workflows and standard office suites (Google Workspace / MS Office).
- Tech-Savvy & Efficient: Strong interest in using software integrations, automation, and tech tools to streamline repetitive tasks.
- High Adaptability: Comfortable wearing multiple hats and balancing desk-based financial tasks with physical stock/logistics management.
- Core Traits: High level of integrity, strong attention to detail, proactive problem-solving skills, and trustworthiness when handling financial data.