Executive Event Coordinator
Job Summary
The Executive Event Coordinator is responsible for consulting with clients to understand their needs, budget, and goals. They manage the entire event lifecycle, from developing creative concepts and timelines to supervising on-site execution and vendor coordination. The role requires proactive problem-solving skills and the ability to work in high-pressure environments.
Responsibilities
- Consult with clients on event goals and budgets
- Develop event themes, layouts, and timelines
- Manage vendor sourcing and on-site operations
- Execute event setup and troubleshooting
Required Skills
- Strong communication and organizational skills
- Ability to work under pressure
- Problem-solving and crisis management
- Valid driving license
Job Details
Responsibilities:
- Understand and consult client needs, budget and event goals.
- Develop creative themes, layouts and timelines tailored to the event type (wedding, corporate, etc.)
- Prepare and monitor the event budget, ensuring costs stay within limits.
- Source and liaise with vendors (catering, decor, AV, entertainment, etc.) and ensure deliverables.
- Create event timelines, floor plans, and run-sheets to manage flow and operations.
- Supervise setup, manage vendors, handle last-minute issues, and ensure everything runs smoothly.
- Oversee clean-up, settle payments, evaluate success, and gather feedback from clients.
- Solve problems, create backup plans, and communicate fast during crises.
Requirements:
- Good communication and organisational skills.
- Able to work on weekends and public holidays when required.
- Responsible, proactive, and able to work under pressure.
- Own transport and a valid driving licence.