Mandarin Speaking Personal Secretary

Responsibilities: - Manage the Product Manager's calendar, appointments, meetings, and travel arrangements. - Prepare meeting agendas, take meeting minutes, and track action items. - Handle correspondence, emails, phone calls, and other communications on behalf of the Product Manager. - Organize and maintain documents, files, and records. - Liaise with internal departments, external vendors, suppliers, and business partners. - Coordinate cross-functional meetings and ensure timely follow-up on assigned tasks. - Assist in communication between the Product Manager and project stakeholders. - Prepare presentations, reports, spreadsheets, and business documents. - Assist in compiling product-related data, sales reports, and market research findings. - Maintain proper documentation of product development activities and project progress. - Track project timelines and ensure deadlines are met. - Follow up with team members regarding project updates and deliverables. - Assist in product launches, marketing activities, and operational coordination. - Support the Product Manager in executing business initiatives and special projects. - Perform ad-hoc administrative and operational duties as assigned. - Assist in event planning, training sessions, and company activities when required. Requirements: - Diploma or Degree in Business Administration, Management, Marketing, or related fields. - Minimum 1-3 years of experience as a Personal Assistant, Secretary, Executive Assistant, or Administrative Executive. - Fresh graduates with strong organizational skills are encouraged to apply. - Excellent communication and interpersonal skills. - Strong organizational and time management abilities. - Proficient in Microsoft Office (Excel, PowerPoint, Word) and Google Workspace. - Able to multitask, work independently, and handle confidential information professionally. - Fluent in English; Mandarin is an added advantage.