Mandarin Speaking Personal Assistant
Job Summary
The Personal Assistant supports the Core-Team Division Head in coordinating and overseeing business functions, projects, and strategic initiatives. This role ensures smooth execution of business activities, facilitates cross-department collaboration, and supports decision-making processes. The position requires strong organizational, communication, and problem-solving skills to manage multiple priorities effectively.
Responsibilities
- Coordinate business functions and strategic initiatives
- Monitor project milestones and task completion
- Prepare reports, presentations, and meeting materials
- Facilitate cross-department communication
- Provide administrative and calendar support
Required Skills
- Business Administration degree
- 2-4 years coordination experience
- Microsoft Office proficiency
- Fluent in English, Bahasa Malaysia, and Mandarin
- Strong organizational and analytical skills
Job Details
Responsibilities:
Business & Task Coordination:
- Provide day-to-day administrative and coordination support to the Division Head to ensure smooth business operations and effective workflow management.
- Monitor, track, and follow up on assigned tasks, projects, and action items, ensuring timely completion and accountability among relevant stakeholders.
- Prepare reports, presentations, meeting materials, and business updates to support decision-making and management reviews.
Project & Initiative Support:
- Assist in the planning, coordination, and execution of departmental projects, strategic initiatives, and continuous improvement programmes.
- Monitor project milestones, track progress against timelines, and proactively follow up with relevant parties to ensure deliverables are achieved as scheduled.
- Coordinate meetings, prepare agendas, record meeting minutes, and follow up on action items.
Communication & Collaboration:
- Serve as a key liaison between the Division Head, departments, outlets, and external stakeholders.
- Ensure important information, directives, and updates are communicated accurately and professionally.
- Coordinate cross-functional activities and assist in resolving operational matters.
Reporting & Documentation:
- Support the monitoring and reporting of business performance, operational metrics, and departmental targets.
- Maintain accurate records, documentation, correspondence, and filing systems.
- Assist in compiling data and preparing business analyses, reports, and summaries.
General Administrative Support:
- Provide comprehensive administrative support, including scheduling appointments, managing calendars, coordinating travel arrangements, and organising business meetings.
- Handle confidential information and sensitive matters with the highest level of professionalism, discretion, and integrity.
Requirements:
- Diploma or Bachelor's Degree in Business Administration, Management, Communications, or a related discipline.
- Minimum 2–4 years of relevant working experience in business coordination, administration, executive support, project coordination, or management support roles.
- Excellent organisational, time management, and multitasking skills.
- Strong interpersonal and communication skills.
- Good analytical thinking and problem-solving capabilities.
- Proficient in Microsoft Office applications (Word, Excel, PowerPoint) and other business productivity tools.
- Excellent verbal and written communication skills in English and Bahasa Malaysia.
- Proficiency in Mandarin will be an added advantage.
- High level of integrity, professionalism, and discretion.