HR Intern
Job Summary
We are looking for a motivated HR Intern to gain hands-on exposure to recruitment, training, employee engagement, and HR operations. This role offers a structured learning experience and the opportunity to work closely with HR professionals on real business projects. The position involves supporting various HR administrative tasks, employee onboarding, and organizational initiatives.
Responsibilities
- Support recruitment, onboarding, and orientation processes
- Assist in training record management and material preparation
- Coordinate employee engagement initiatives and events
- Handle HR administrative operations and insurance documentation
- Contribute to HR special projects and policy reviews
Required Skills
- Pursuing Diploma/Degree in HR or related field
- Proficiency in Microsoft Office (Excel, Word, PowerPoint)
- Strong communication and interpersonal skills
- Detail-oriented and organized
- Team player
Job Details
Key Responsibilities:
Orientation & Onboarding
- Assist in company and group orientation activities for new employees.
- Support HR briefings covering recruitment, training, engagement, and administration.
- Assist in coordinating office setup, IT arrangements, and buddy assignments.
- Support introductions to HR policies, SOPs, and compliance requirements.
- Assist with Environment, Safety & Health (ESH) briefing arrangements.
Recruitment Support
- Assist in coordinating Manpower Requisition Forms (MRF) and updating Job Descriptions.
- Support job postings on recruitment platforms.
- Assist with interview scheduling and candidate coordination.
- Maintain and update the recruitment tracker.
- Support basic CV screening under guidance.
- Assist with onboarding preparation including bank letters and new hire announcements.
- Support career fairs and recruitment drives.
Training & Development
- Assist with training attendance tracking and training record management.
- Support preparation of training materials and documentation.
- Organize training records and files on the HR shared drive.
- Assist in preparing training evaluation forms and compiling feedback.
- Support updates to training content on the intranet.
Employee Engagement
- Assist in coordinating employee engagement initiatives such as festive celebrations and wellness programs.
- Support preparation of internal communication materials and posters.
- Assist in event coordination including attendance tracking and photography.
- Support major events such as Annual Dinner, festive celebrations, and employee engagement initiatives.
HR Operations
- Assist in checking Micare bills and enrolment records.
- Support preparation of insurance enrolment for new employees and verification of insurance invoices.
- Assist with preparing confirmation assessment forms.
- Support HR administrative tasks and email communications.
Special Projects
- Assist in documenting and improving the Structured Internship Programme.
- Support the review and updates of the Malaysia Employee Handbook.
- Assist in reviewing medical insurance schemes and employee benefits.
- Support HR initiatives related to benefits harmonization and regional HR projects.
Requirements
- Currently pursuing a Diploma or Degree in Human Resource Management, Business Administration, Psychology, or related field.
- Strong interest in Human Resources and people development.
- Good communication and interpersonal skills.
- Proficient in Microsoft Office (Excel, Word, PowerPoint).
- Organized, detail-oriented, and able to work in a team environment.