Purchasing Assistant
Job Summary
The Purchasing Assistant will support the procurement team by processing purchase orders, managing supplier relationships, and maintaining accurate procurement records. This role involves collaborating with internal departments to identify requirements, monitoring stock levels, and ensuring timely delivery of goods. Additionally, the assistant will provide essential administrative support, including data entry, invoice reconciliation, and logistics coordination.
Responsibilities
- Process purchase requisitions and orders
- Maintain supplier records and pricing
- Monitor inventory levels
- Coordinate logistics and deliveries
- Reconcile invoices and delivery receipts
Required Skills
- Data entry and record keeping
- Supplier relationship management
- Administrative support
- Basic bid analysis
- Logistics coordination
Job Details
Responsibilities:
- Support the processing of purchase requisitions and the creation of purchase orders.
- Keep detailed and current records of all procurement activities, encompassing supplier details, pricing, and delivery timelines.
- Collaborate with suppliers to guarantee timely delivery of products and services, addressing any discrepancies or issues as they arise.
- Provide administrative assistance to the purchasing team, which includes organizing files, entering data, and handling inquiries.
- Communicate with internal departments to identify their procurement requirements and facilitate effective communication.
- Assist in collecting quotes and comparing prices from various suppliers.
- Support basic inventory management and monitor stock levels.
- Learn and implement best practices in procurement as well as adhere to company policies.
- Cultivate and sustain positive relationships with suppliers.
- Manage basic logistics coordination for both incoming and outgoing shipments.
Requirements:
- Assist with the processing of purchase orders, ensuring precision and promptness from initiation to completion.
- Support the procurement team by collecting quotes from vendors, evaluating prices, and conducting basic bid analyses.
- Keep procurement records up-to-date, including supplier details, pricing agreements, and order histories in the company database.
- Provide administrative assistance to the purchasing department, including filing, scanning, and handling correspondence related to procurement.
- Coordinate with logistics and warehouse teams to guarantee the smooth delivery of goods and resolve any discrepancies.
- Engage with suppliers to confirm order specifics, monitor shipments, and address any questions or issues that may arise.
- Assist in reconciling invoices with purchase orders and delivery receipts, highlighting any discrepancies for review.