HR & Admin Manager
Job Summary
We are seeking a proactive HR & Admin Manager to manage human resource operations, recruitment, and payroll within our growing organization. This role involves maintaining staff discipline, building practical HR systems, and supporting both office and production teams. The ideal candidate must be independent, operationally strong, and capable of executing efficiently in a fast-paced environment.
Responsibilities
- Manage full spectrum of HR and payroll operations
- Handle recruitment, onboarding, and talent development
- Develop and improve HR SOPs, policies, and KPI systems
- Support daily office administration and internal team coordination
Required Skills
- 3-5 years HR experience
- Knowledge of Malaysian labor law
- Payroll and disciplinary management
- Trilingual (Mandarin, English, Bahasa Malaysia)
- Manufacturing/Operations background preferred
Job Details
Human Resource Management
- Manage full spectrum of HR functions including recruitment, onboarding, confirmation, resignation, and employee records.
- Handle staff attendance, punctuality, disciplinary matters, and warning letters.
- Prepare and maintain HR documentation, employee files, and company policies.
- Coordinate payroll, overtime (OT), leave, claims, EPF, SOCSO, and EIS matters.
- Ensure company compliance with Malaysian labor laws and employment regulations.
Recruitment & Talent Development
- Manage recruitment process including job posting, interview coordination, and onboarding.
- Support department hiring needs and manpower planning.
- Assist in staff training, performance evaluation, and employee development.
- Build positive company culture and staff engagement initiatives.
HR System & SOP Development
- Develop and improve HR SOPs, policies, and internal processes.
- Update employee handbook and HR guidelines.
- Assist in building KPI and appraisal systems.
- Support implementation of performance management structure.
Administration & Operations Support
- Support daily office administration and internal coordination.
- Communicate effectively with office staff, production team, and foreign workers.
- Coordinate staff welfare, office matters, and internal communication.
Requirements
- Diploma or Degree in Human Resource, Business Administration, or related field.
- Minimum 3–5 years HR working experience.
- Experience in manufacturing, production, or operations environment is preferred.
- Good knowledge of Malaysian labor law and HR practices.
- Experience handling payroll, attendance, and disciplinary matters.
- Able to communicate in Mandarin, English, and Bahasa Malaysia.
- Strong interpersonal and communication skills.
- Independent, responsible, and proactive.
- Able to work in fast-paced SME environment.
- Experience handling foreign workers.
- Strong problem-solving and leadership skills.
- Experience in KPI system or SOP development is an added advantage.