Preschool Admin Executive
Job Summary
The Preschool Administrative Executive ensures smooth daily operations of the preschool while providing excellent support to children, parents, and teachers. This role involves managing student documentation, handling parent communications, and coordinating school events. Additionally, the position requires flexibility to assist with classroom activities and safety compliance to maintain a high-quality educational environment.
Responsibilities
- Manage daily operations, records, and documentation
- Handle parent communications and enrolment enquiries
- Coordinate school events and support teaching staff
- Provide substitute teaching support when necessary
- Ensure safety, compliance, and emergency procedures
Required Skills
- Organizational and administrative skills
- Strong verbal and written communication
- Adaptability and flexibility
- Interpersonal skills with children and adults
- Problem-solving and efficiency
Job Details
1. Administration & Office Flow
- Keep daily operations running smoothly and efficiently
- Manage student records, attendance, and documentation
- Handle enrolment enquiries, registrations, and database updates
- Oversee supplies and learning materials
- Prepare reports, notices, and internal documents
2. Parent Communication
- Be the friendly, reliable bridge between school and parents
- Respond to enquiries via phone, WhatsApp, email, or in person
- Support parents with forms, payments, and updates
- Communicate announcements clearly and warmly
3. Coordination & Team Support
- Coordinate events, activities, and meetings
- Support teachers with preparation (printing, organizing materials, etc.)
- Help keep communication platforms updated
4. Substitute Teaching Support
- Step in when needed to ensure classes run smoothly
- Support children’s safety, engagement, and wellbeing
- Follow lesson plans and assist classroom flow
5. Safety & Compliance
- Support safety drills and emergency procedures
- Ensure proper documentation and adherence to policies
Requirements
- You genuinely like people (especially kids!)
- You get things done—no drama, just action
- You’re organized but flexible when things change
- You communicate clearly and kindly
- You can switch from admin mode to kid mode anytime
- You’re always learning and growing