Administrative Intern
Job Summary
The Administrative Intern will provide administrative and clerical support to ensure the smooth operation of daily office activities. The intern will assist with document management, data entry, meeting coordination, record keeping, and general office administration. This role offers the opportunity to gain practical experience in a professional working environment.
Responsibilities
- Perform data entry and document management
- Coordinate meetings and prepare materials
- Support daily office administration tasks
- Maintain office inventory and records
Required Skills
- Proficiency in Microsoft Office
- Strong organizational skills
- Attention to detail
- Good written/verbal communication
Job Details
Key Responsibilities
- Assist in daily administrative and office support activities.
- Prepare, organize, and maintain company documents and records.
- Perform data entry and ensure information accuracy.
- Manage filing systems, both electronic and physical.
- Assist in preparing reports, letters, presentations, and meeting materials.
- Maintain and update databases, spreadsheets, and trackers.
- Ensure proper filing and archiving of documents according to company procedures.
- Assist in scheduling meetings and appointments.
- Prepare meeting rooms and meeting materials when required.
- Record meeting minutes and distribute action items.
- Support procurement and inventory tracking for office supplies.
- Coordinate with internal departments regarding administrative requests.
- Assist in onboarding preparation for new employees where required.
- Handle ad-hoc administrative tasks assigned by supervisors.
- Support company events, training sessions, and employee engagement activities.
- Participate in process improvement initiatives to enhance office efficiency.
Requirements
- Currently pursuing a Diploma or Bachelor's Degree in Business Administration, Office Management, Human Resource Management, Management, Accounting, Information Management, or related disciplines.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Good organizational and time management skills.
- Basic data entry and record management skills.
- Good written and verbal communication skills.
- Experience with Google Workspace or Microsoft 365 (Advantageous).
- Basic knowledge of document control practices (Advantageous).
- Strong attention to detail and accuracy.
- Responsible and dependable with a positive attitude.
- Good interpersonal and teamwork skills.