Company Secretary Assistant
Job Summary
As a Company Secretary Assistant, you will help digitize and streamline corporate administration processes for Malaysian companies. You will assist clients with incorporation, regulatory compliance, and secretarial duties while working closely with a multidisciplinary team. The role focuses on automating traditional workflows to save entrepreneurs time and improve operational efficiency.
Responsibilities
- Manage corporate secretarial duties and company incorporations
- Ensure regulatory compliance per Companies Act 2016
- Maintain and update client registries
- Collaborate on digital platform process design
- Liaise with clients, auditors, and authorities
Required Skills
- Diploma/Degree in Corporate Administration
- Proficiency in MS Office, MBRS, and MyCoID
- Meticulous attention to detail
- Strong English communication skills
- Ability to work independently
Job Details
Responsibilities:
- Assist clients with incorporating their company, changing particulars, opening bank accounts, and all aspects of corporate secretarial duties.
- Liaise with clients, auditors, and other relevant authorities to ensure compliance with the Companies Act 2016.
- Update clients’ registries, proofread documents, and maintain organized records.
- Help design processes for a digital company secretary platform.
- Follow up with clients regarding filing deadlines.
- Work with the Customer Success manager, founders, lawyers, designers, and developers to enhance corporate secretary and business administration processes.
- Manage the transfer of existing companies to Foundingbird.
- Handle ad-hoc assignments and general administrative tasks.
- Resolve client issues proactively.
Requirements:
- Team spirit and the ability to work independently.
- Ability to work physically at the Taman Desa, Kuala Lumpur office.
- Diploma/Bachelor’s Degree in Corporate Administration or equivalent professional qualifications (ICSA / MAICSA).
- Familiarity with MS Office, MBRS, and MyCoID.
- Quick, meticulous work ethic with attention to detail.
- Professional level English language skills.
- MAICSA accreditation / SSM practicing cert is a bonus.
What we offer:
- Opportunity to revolutionize company secretarial work in Malaysia.
- Hands-on experience in compliance, operations, and customer relations in a startup.
- Positive, young, and inclusive working environment.
- Direct mentorship from the Founder & CEO.
- Working week: Monday to Friday, 9am - 6pm.
- Flexible/remote work options available occasionally.
- Unlimited paid time off (minimum 15 days).
- Medical benefits.
- Yearly Team retreat.