Administrative Coordinator
Job Summary
We are looking for a detail-oriented and proactive Administrative Executive to support our Projects Team. This role is ideal for someone who enjoys organizing, coordinating, and ensuring projects run smoothly from start to finish. You will be responsible for providing administrative support, maintaining project documentation, and tracking project milestones.
Responsibilities
- Provide administrative support for projects
- Maintain project documents and records
- Schedule meetings and record minutes
- Track timelines and deliverables
- Assist with budget and invoice processing
Required Skills
- Strong organizational skills
- Proficiency in Google Workspace
- Fluent in English
- Attention to detail
- Multitasking ability
Job Details
Responsibilities:
- Provide administrative support to ensure efficient project execution
- Organize and maintain project documents, reports, and records
- Schedule meetings, prepare agendas, and record meeting minutes
- Track project timelines, deliverables, and milestones
- Coordinate communication with internal teams and external stakeholders
- Prepare reports, presentations, and spreadsheets as needed
- Assist with budget tracking, invoice processing, and procurement
- Ensure compliance with company policies and project guidelines
- Support the team with ad-hoc administrative tasks
Requirements:
- Strong organizational and multitasking skills
- Good communication and coordination abilities
- Proficiency in Google Workspace
- Attention to detail and ability to meet deadlines
- A team player with a proactive attitude
- Fluent in English (written and spoken)
- Experience in organizing events, projects, or programmes is a plus
Perks & Benefits:
- Hybrid working arrangement (3 days office / 2 days WFH)
- Flexible working hours: 10:00 AM – 7:00 PM (early leave at 4:00 PM on office days)
- Training and learning opportunities provided
- Monthly office activities
- Fun, open, and supportive office culture