Property Executive
Job Summary
The Property Executive will bridge sales, operations, and management functions by handling documentation and administrative tasks. This role requires managing property transactions, coordinating with contractors, and supporting the team to ensure smooth operational flow. The candidate will work in a high-calibre boutique environment focused on residential and commercial development.
Responsibilities
- Manage sales and loan documentation
- Oversee property operations and maintenance
- Coordinate with contractors and clients
- Provide administrative support to management
Required Skills
- Property administration experience
- Proficiency in AI tools and social media
- Fluent in English and Bahasa Malaysia
- Strong organizational skills
Job Details
Responsibilities:
Sales Administration
- Process and manage sales documents — booking forms, SPAs, Letters of Offer, receipts, and progressive billing schedules.
- Track loan applications, SPA signing milestones, and purchaser disbursements with precision.
- Liaise with buyers, solicitors, and bankers to keep transactions on schedule.
- Maintain clean, accurate records of unit availability, pricing, and buyer data.
- Support sales launches and marketing events when required.
Property & Operations Admin
- Handle day-to-day administrative work across our property management operations — correspondence, filing, invoice tracking, payment records.
- Attend to tenant and resident inquiries by phone, email, and walk-in — professionally.
- Coordinate with contractors, vendors, and service providers for maintenance scheduling and follow-up.
- Assist in billing, collection tracking, and documentation for compliance and audit purposes.
- Keep the office running — organized, well-stocked, and on top of what needs doing.
Team & Management Support
- Prepare reports, presentations, and internal memos for management.
- Coordinate across project, sales, and finance teams to ensure smooth transaction flow.
- Take meeting minutes and follow through on action items.
Requirements:
- Diploma or Degree in Business Administration, Property Management, Marketing, or a related field (Degree preferred).
- 1–2 years of working experience; property developer or property management background is an advantage.
- Proficient in deploying social media and leveraging AI (e.g., Claude/Chatgpt/Gemini).
- Familiar with property transaction processes (SPA, loan documentation, progressive billing) is a bonus.
- English and Bahasa Malaysia are required; Mandarin proficiency is a significant advantage.