Finance Executive

Key Responsibilities: Financial Operations (AP/AR) - Process vendor invoices, staff claims, and payment vouchers accurately and on time. - Prepare and execute payment runs with proper authorization prior to disbursement. - Reconcile vendor ledgers and resolve billing discrepancies promptly. - Issue invoices and credit notes to customers and relevant business partners in a timely manner. - Monitor outstanding receivables and follow up on overdue accounts. - Process and allocate incoming payments accurately. - Prepare AR aging reports and escalate collection issues to the Finance Manager. - Liaise with internal teams, vendors, and counterparties on payment and billing matters. Accounting & Month-End Close - Assist with month-end closing activities including journal entries, accruals, and prepayments. - Perform regular bank reconciliations. - Reconcile AR and AP ledgers against counterparty statements. - Maintain fixed asset register and compute depreciation schedules. - Prepare audit schedules and supporting working papers for management accounts. Controls & Compliance - Maintain GL coding discipline and chart of accounts integrity. - Assist with SST filing and ensure transactions are correctly classified for tax purposes. - Support LHDN e-invoicing (MyInvois) compliance and submission workflows. - Support corporate tax filing preparation (CP204, Form C). - Support external audit preparation and liaise with auditors as required. - Ensure financial records are maintained in compliance with company policies and applicable accounting standards. - Assist with preparation of statutory financial statements in accordance with applicable reporting standards. Stakeholder & Vendor Management - Serve as the primary finance point of contact for vendors, suppliers, and service providers. - Manage relationships with external parties including auditors, tax agents, and company secretaries. - Coordinate with internal departments on finance-related matters. - Ensure timely resolution of vendor disputes and billing discrepancies. Treasury & Cash Management - Monitor daily cash position and maintain visibility over company bank balances. - Prepare weekly and monthly cash flow reports for the Finance Manager. - Schedule and manage payment timelines to optimise cash flow. - Liaise with banks on account matters, transfers, and documentation requirements. - Support multi-currency transaction processing and foreign exchange monitoring where applicable. Process Improvement & General - Contribute to finance digitisation initiatives. - Identify and flag process gaps, recommending improvements to enhance efficiency and internal controls. - Support onboarding of new finance tools and systems as the function scales. - Maintain document archiving in compliance with retention policy. - Provide ad-hoc support to the Finance Manager and wider finance team. Requirements: - Diploma or Bachelor’s Degree in Accounting, Finance, or a related field. - Minimum 2 - 4 years of relevant experience. - Hands-on experience in AP and/or AR; GL exposure is a plus. - Proficient in accounting software. - Proficient in Microsoft Excel and/or Google Sheets. - Meticulous, reliable, and able to meet deadlines with minimal supervision. - Good communication skills in English and Bahasa Malaysia. - Advantage: Experience in a startup, retail, or e-commerce environment. - Detail-oriented, proactive, able to manage multiple priorities and handle confidential financial information with integrity.