Executive Assistant

Primary Roles and Responsibilities 1. Executive & Administrative Support - Provide high-level executive and administrative support to the Managing Director. - Manage calendars, appointments, meetings, travel arrangements, and business schedules. - Coordinate and prioritize daily activities, ensuring timely follow-up on important matters. - Prepare reports, presentations, business correspondence, and meeting materials. - Handle confidential and sensitive information with discretion and professionalism. 2. Communication & Stakeholder Coordination - Act as the primary liaison between the Managing Director and internal/external stakeholders. - Manage emails, calls, and inquiries, ensuring prompt communication and follow-up. - Coordinate meetings, business discussions, company events, and executive engagements. - Prepare meeting agendas, take minutes, and track action items for completion. - Maintain strong relationships with clients, partners, vendors, investors, and key stakeholders. 3. Operational & Business Support - Support day-to-day business operations and strategic initiatives assigned by the Managing Director. - Assist in project coordination, business planning, and execution of company initiatives. - Conduct research, compile data, and prepare summaries or reports for decision-making purposes. - Monitor deadlines, business priorities, and workflow progress across departments. - Support cross-functional communication and coordination to improve operational efficiency. 4. Executive Office Management - Maintain organized filing systems, records, and documentation. - Assist in managing office administration and executive-related processes. - Coordinate logistics for meetings, travel, events, and corporate activities. - Support ad hoc tasks and special projects as required by the Managing Director. Requirements - Diploma or Bachelor’s degree in Business Administration, Management, Communications, or related field. - Proven experience as an Executive Assistant, Executive Coordinator, or similar role supporting senior management. - Excellent organizational, multitasking, and time management abilities. - Strong communication and interpersonal skills. - High level of professionalism, integrity, and confidentiality. - Proficiency in Microsoft Office, Google Workspace, and online collaboration tools. - Ability to work independently and perform effectively under pressure. - Strong problem-solving skills and attention to detail. - Flexible, proactive, and capable of adapting in a startup environment. - Experience supporting C-level executives or startup founders. - Familiarity with startup operations and fast-paced business environments. - Experience in project coordination, operations support, or executive office management. - Ability to prioritize tasks effectively with minimal supervision.