Senior Event Executive

Key Responsibilities - Event Planning & Coordination: Support the conceptualisation, planning, and execution of events from start to finish. Ensure all logistical elements, venue arrangements, vendor coordination, and resource planning are efficiently managed. - Client Liaison: Act as a primary point of contact for clients, maintaining positive and professional relationships. Ensure client requirements are clearly understood and delivered throughout the event lifecycle. - Project Management: Oversee multiple event projects concurrently. Develop and maintain project timelines, schedules, and budgets, ensuring all tasks progress smoothly and efficiently. - Proposal Development: Assist in preparing well-structured event proposals, including concepts, objectives, budgets, timelines, and vendor recommendations that align with client needs. - Vendor & Supplier Management: Coordinate with vendors, venues, and contractors to secure required services. Support contract negotiation and ensure all partners deliver according to agreed standards. - Cross-Functional Collaboration: Work closely with internal teams—creative, logistics, production, and operations—to ensure seamless integration of all event components. - On-Site Event Management: Lead and supervise on-site setup, execution, and teardown to ensure flawless delivery and alignment with client expectations. - Documentation & Reporting: Maintain organised project documentation, including contracts, budgets, invoices, and event reports. Prepare post-event evaluations to support continuous improvement. - Problem Solving: Identify potential challenges proactively and resolve issues quickly to maintain smooth event operations. Requirements - Experience: Minimum 2–3 years of hands-on experience in event management, project coordination, or a related field, with a proven track record of supporting medium to large-scale events. - Education: Degree or diploma in Event Management, Hospitality, Business Administration, or a related field is preferred. - Communication: Excellent verbal and written communication skills, with the ability to engage professionally with clients, vendors, and cross-functional teams. - Leadership & Stakeholder Management: Demonstrated ability to lead small teams, coordinate with multiple stakeholders, and drive tasks to completion with clarity and accountability. - Organizational Skills: Strong multitasking abilities with the capacity to manage several projects simultaneously, prioritise tasks effectively, and meet tight deadlines. - Attention to Detail: High level of accuracy and thoroughness in planning and execution, ensuring all event components are delivered to standard. - Problem-Solving: Resourceful and composed under pressure, with the ability to troubleshoot challenges and make sound decisions in real time. - Technical Skills: Proficient in Microsoft Office Suite and familiar with project management and collaboration tools such as Google Workspace, Slack, or similar platforms. - Additional Requirements: Willingness to work flexible hours, including evenings and weekends, based on event schedules. Possess a personal vehicle and be able to travel to various event locations, including occasional overnight stays. Strong passion for events and a commitment to delivering exceptional client and guest experiences.