Logistic Assistant

Responsibilities Delivery & Documentation - Prepare and verify delivery orders, picking lists and number tags for customer collections and internal dispatches. - Manage incomplete or unsigned delivery orders by contacting customers, following up by phone and tracking returned documents for Accounts. - Operate the lorry weighing scale, print weight tickets and maintain accurate filing of slips. - Coordinate with transport and the person in charge to arrange collections for completed or partially completed cutting orders. Cutting & Inventory Coordination - Monitor cutting progress reports at scheduled intervals and update cutting instructions when jobs complete. - Retrieve sales orders from files or systems and create picking lists and delivery orders as items become ready. - Submit completed cutting records and related paperwork to Inventory for stock updates. - Investigate missing or unlisted orders by liaising with sales or contacting customers directly. Team Support & Communication - Support smooth operations by covering routine tasks during absences and helping colleagues during peak periods. - Prepare clear memos and handover notes before leave and provide an emergency contact when unavailable. - Coach juniors on correct procedures and file handling to keep standards consistent and accurate. - Prioritise daily tasks to meet submission deadlines, including monthly DO submissions to Accounts. Requirements Qualifications & Experience - SPM, certificate or diploma in any relevant field. - At least 1 year of logistics, delivery or warehouse administration experience is preferred; fresh graduates are welcome to apply. - Prior exposure to manufacturing or inventory processes is an advantage. - Comfortable handling physical documents and routine office filing tasks. Hard Skills & Knowledge - Proficient in Microsoft Excel and Word for preparing lists, logs and simple reports. - Familiar with delivery documentation such as DOs, picking lists and purchase orders, and with basic filing systems. - Experience operating lorry weighing scales and printing weight slips. - Comfortable using phone and basic office equipment to follow up on documents with customers and drivers. Soft Skills & Qualities - Good time management and the ability to prioritise daily tasks to meet submission deadlines. - Clear oral communication and a polite, professional manner when dealing with customers, drivers and colleagues. - Accurate and detail-oriented with the ability to work with minimal supervision. - Team player who is flexible, self-motivated and willing to coach others when needed.