Junior Secretary

The Junior Secretary will provide administrative and secretarial support to the Sales Department to ensure smooth daily operations and efficient coordination of sales activities. Key responsibilities include: Administrative Support Provide general secretarial and administrative support to the Sales Manager and sales team. Handle incoming calls, emails, correspondence, and enquiries. Maintain proper filing systems and update sales-related documents and records. Prepare letters, memos, reports, and other administrative documents when required. Sales Coordination Assist the sales team in preparing quotations, sales orders, invoices, and other sales-related documents. Follow up on sales documentation and coordinate with other departments where necessary. Update and maintain customer databases and sales records. Assist in monitoring sales orders and delivery status. Meeting & Schedule Management Arrange meetings, appointments, and schedules for the Sales Manager and sales team. Prepare meeting agendas, take minutes, and distribute meeting notes when required. Coordinate internal and external meetings with customers. Customer & Internal Coordination Assist in handling customer enquiries and forwarding them to the relevant sales personnel. Coordinate with other departments, such as Accounts, Operations, and Logistics. Ensure timely communication and follow-up on sales-related matters. Other Duties Assist in preparing sales reports and presentations. Support sales events, exhibitions, and company activities when required. Perform other administrative duties and ad-hoc tasks assigned by the superior. Requirements Minimum SPM / Diploma in Business Administration, Secretarial Studies, Office Management, or equivalent. Fresh graduates are encouraged to apply. Preferably 1–3 years of working experience in administrative or secretarial roles. However, training will be provided. Basic knowledge of Microsoft Office applications, especially Microsoft Word, Excel, and Outlook. Good communication and interpersonal skills. Good command of English and Bahasa Malaysia. Knowledge of additional languages is an advantage. Good organizational skills with strong attention to detail. Able to work independently and as part of a team. Responsible, proactive, willing to learn, and able to handle multiple tasks. Good time management and ability to meet deadlines.