Business Development Admin

To assist in handling event related and Business Development duties including preparing proposals, planning, liaising with Clients, collecting deposits & balance of payments and generally helping to expand the Company’s current portfolio of Clients through prompt and value-added customer service. To assist in operational aspects of the Company, which includes planning and managing operational effectiveness, cost control/reduction and improved efficiency. To assist administrative aspects of the event including flight lists, rooming list, registration list, delivery & pick-up list and event checklist. To handle the day-to-day follow ups from Client’s meetings and instructions in the pre-event preparation phase. To handle Client and supplier liaison during and before the event and assist in collection of account payable afterwards. To oversee event execution duties including pre-event preparations, set-ups on-site, and supervision of crews, third party suppliers and venue staff. To interact with the Client Representatives and ensure all reasonable event and technical expectations and instructions are executed professionally. To ensure all Company, third party suppliers and Client assets and belongings are secured and accounted for under your supervision. To keep abreast of industry trends, technical developments and new technologies available to improve the Company’s capabilities and efficiency and reduce cost. To monitor and keep track of event cost and ensure event is run within budget. To promote additional services and up-sell to Clients as and when opportunity arises. To identify new business prospects and assist in developing new clients for Ecopia. To help carry out Company marketing and PR activities and programs to develop and expand market share. To represent Ecopia in third-party liaisons, supplier negotiations and maintain strict confidentially of supplier pricing, contact etc. Expected to travel (within or outside Malaysia) for the business of Ecopia and its related businesses. Expected to work through Public Holidays and weekends as and when necessary. Any other duties and responsibilities that may be assigned to you by the Company from time to time. You are required to make the following written report periodically: - Client meeting notes - Pre event and general work plans (event run downs, crew duties, briefing notes) - Post mortem reports after the event - Any additional reports as and when required by the Management Requirements: - Diploma or Degree in Business, Marketing, Event Management or related fields. - Good communication and interpersonal skills. - Able to multitask, stay organized, and work well under pressure. - Willing to travel and work on weekends/Public Holidays when required for events. - Proficient in Microsoft Office (Word, Excel, PowerPoint). - Positive attitude, fast learner, and a team player.