Receptionist Admin Assistant
Job Summary
The Receptionist cum Admin Assistant will manage front desk operations, handle incoming calls, and welcome visitors professionally. Additionally, the role involves coordinating meetings, managing correspondence, and providing general administrative support to the team. Candidates should possess relevant experience and good communication skills to ensure smooth daily office operations.
Responsibilities
- Manage telephone calls and greet visitors
- Handle mail, courier items, and document organisation
- Coordinate meeting room bookings and arrangements
- Provide general administrative and clerical support
Required Skills
- SPM or Diploma in a relevant field
- 2-3 years of relevant experience
- Good command of written and spoken English
- Proficiency in Microsoft Office
- Good interpersonal and communication skills
Job Details
Responsibilities:
- Attend to incoming telephone calls professionally, take messages and direct calls to the appropriate persons.
- Welcome and attend to walk-in visitors, clients and guests in a courteous and professional manner.
- Maintain the reception counter and surrounding areas in a neat, clean and presentable condition at all times.
- Receive, sort and record incoming mails, documents and courier items.
- Coordinate meeting room bookings and assist with meeting arrangements.
- Perform data entry and update records and assist with the preparation of administrative documents.
- Assist with filing, scanning, photocopying, document organisation and other routine clerical duties.
- Assist in maintaining office supplies.
- Perform other general administrative tasks as may be assigned by the Administration Department from time to time.
Requirements:
- SPM or Diploma in any relevant field.
- Minimum 2 – 3 years’ working experience as a Receptionist / Front Desk Officer / Admin Assistant or similar role.
- Prior experience in a law firm or professional services environment would be an added advantage.
- Good command of written and spoken English.
- Proficient in Microsoft Office applications, particularly Word, Excel and Outlook.
- Pleasant personality with good telephone etiquette and interpersonal communication skills.