HR Admin Intern

A. Human Resources (HR) - Assist in recruitment activities, including job postings, interview scheduling. - Coordinate with candidates regarding interview arrangements, assessments and follow-ups. - Assist in preparing and maintaining employee and intern personnel records. - Support employee onboarding and offboarding processes, including documentation and checklists. - Assist in monitoring staff attendance, annual leave, medical leave and replacement leave records. - Maintain and update HR trackers, employee databases and filing systems. - Assist in preparing HR-related letters, forms, notices and internal announcements. - Support staff engagement activities, company gatherings and employee welfare initiatives. - Assist with employee appraisal documentation and other HR administrative tasks. - Ensure confidentiality of employee information and HR records. B. Office Administration - Provide general administrative and clerical support for daily office operations. - Maintain proper filing systems, documentation and office records. - Assist in monitoring office supplies, stationery and pantry inventory. - Coordinate with external vendors, suppliers, building management and service providers. - Assist in maintaining company assets and office equipment records. - Support office maintenance, equipment servicing and administrative arrangements. - Assist with internal meeting arrangements, scheduling and coordination. - Prepare and update administrative reports, spreadsheets and tracking records. - Support office logistics and coordination for company events or functions when required. - Perform other ad-hoc administrative duties assigned by the supervisor. C. Accounts & Finance Support - Assist in daily accounting and finance administrative activities. - Organise, verify and file invoices, receipts, payment vouchers and supporting documents. - Assist in recording and updating accounts payable and accounts receivable information. - Support invoice preparation, billing and payment follow-up. - Assist in checking supplier invoices, claims and expense documentation. - Maintain petty cash records and assist with expense tracking. - Support basic bank reconciliation and transaction verification under supervision. - Assist in preparing accounting schedules, financial trackers and reports using Microsoft Excel. - Assist in compiling monthly accounting documents for reporting and closing purposes. - Ensure accuracy, completeness and confidentiality of financial records. D. Event & Operational Support - Provide administrative coordination for ongoing company events, shows and artiste-related activities. - Assist in compiling event-related expenses, invoices and supporting documents. - Coordinate with internal departments when administrative or operational support is required. - Support event preparation and logistics when necessary. - Be flexible to assist with urgent assignments or occasional weekend events, subject to company arrangements. Requirements - Currently pursuing a Diploma or Bachelor's Degree in Human Resource Management, Business Administration, Accounting, Finance, Business Management or other related disciplines. - Minimum internship commitment of 3 months or longer. - Willing and able to work at our office in Jaya One, Petaling Jaya. - Basic knowledge of HR administration, office management or accounting principles will be an advantage. - Proficient in Microsoft Office applications, particularly Excel, Word and Outlook. - Good command of written and spoken English and Bahasa Malaysia; Mandarin proficiency is an added advantage. - Possess good communication, interpersonal and organisational skills. - Responsible, punctual, trustworthy and willing to learn. - Able to work independently with guidance and as part of a team. - Able to handle multiple tasks and meet deadlines. - Comfortable working in a fast-paced event management environment. - Willing to assist with ad-hoc tasks and adapt to changing operational priorities. - No prior working experience is required; training and guidance will be provided.